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Effective date: June 1, 2018
Supplemental data satisfies reporting outcomes when employment and earning data is not available from state and interstate wage records. Supplemental employment and earning data may be collected during a participant's first four full quarters after exit. Wisconsin's WIOA Title I Programs must attempt a minimum of one time per quarter to collect supplemental data:
Any form of unsubsidized employment including the following examples. This is not an all-inclusive list of the types of unsubsidized employment: apprenticeship, military, commission for sales…etc. Supplemental Wages may not include any form of subsidized employment.
Periodically, participants either do not have a SSN or do not wish to provide a SSN to the public workforce system. WIOA does not allow exclusions from performance indicators due to a lack of a SSN. WIOA programs are not permitted to require disclosure of SSN as a condition of program participation.1
Excluded employment is a type of employment in which the employer is not required to submit wage record information to the state's unemployment insurance agency. Wisconsin Unemployment Insurance (UI) law, Chapter 108, defines employers and employees that must submit wage record information to the Division of Unemployment Insurance. The Unemployment Insurance online handbook assists in determining which employers for which employees must report. Although rare in volume, there are many forms of excluded employment outlined in the UI handbook.2 The most common forms of excluded employment in Wisconsin are self-employment and some forms of agricultural employment.
Participants who report a SSN will first be matched with the UI wage record. If the employment and earnings are detected in a specific quarter during the reporting period the employment and earnings reporting is complete. Supplemental data may still be collected and entered into the ASSET. Participants in multiple employment may report each employment and earnings. However, the supplemental data will not be reported to USDOL when the UI wage record has employment or earnings data for the participant.
Note: Although self-reporting options are available, states and local areas must ensure they don't report more than the actual amount earned during any quarter. Entries are subject to audit.
Each WIOA Performance Indicator has a specific report timeframe for each quarterly or annual report. The report period takes into consideration how much time it takes for the result to happen and two additional quarters for data collection depending on the indicator. The chart below assists in determining when to contact participants for supplemental data. ASSET System Reports and other Business Intelligence options have been created to assist in determining when a participant requires collection of supplemental data.
Table 1. When to Ask for Supplemental Data
|Performance Indicator||Wage Data Becomes Available||Recommended begin to supplemental data collection||Recommended end to Supplemental data collection|
|Q2 Unsubsidized Employment Rate||Q3 after exit||Middle Q3 after exit||End of Q4 after exit|
|Q2 Median Earning||Q3 after exit||Middle Q3 after exit||End of Q4 after exit|
|Q4 Unsubsidized Employment Rate||Q5 after exit||Middle Q5 after exit||End of Q6 after exit|
|*Credential Attainment Rate||Q5 after exit||Middle Q5 after exit||End of Q6 after exit|
Table 2: Supplemental Data Collection timelines for Q2 measured indicators
|Exit Quarter||Q1 After Exit||Q2 After Exit||Q3 After Exit||Q4 After Exit||Q5 After Exit|
Jan.-Mar. Result Happens
|Apr - June Collection Begins||July - Sept Collection Ends||Oct - Dec In Performance|
|Oct - Dec||Jan - Mar||Apr - June Result Happens||July - Sept Collection Begins||Oct - Dec Collection Ends||Jan - Mar In Performance|
|Jan - Mar||Apr - June||July - Sept Result Happens||Oct - Dec Collection Begins||Jan - Mar Collection Ends||Apr - June In Performance|
|Apr - June||July - Sept||Oct - Dec Result Happens||Jan - Mar Collection Begins||Apr - June Collection Ends||July - Sept In Performance|
Table 3: Supplemental Data Collection timelines for Q4 measured indicators
|Exit Quarter||Q1 After Exit||Q2 After Exit||Q3 After Exit||Q4 After Exit||Q5 After Exit||Q6 After Exit||Q7 After Exit|
|July - Sept||Oct - Dec||Jan - Mar||Apr - June||July - Sept Result Happens||Oct - Dec Collection Begins||Jan - Mar Collection Ends||Apr - June In Performance|
|Oct - Dec||Jan - Mar||Apr - June||July - Sept||Oct - Dec Result Happens||Jan - Mar Collection Begins||Apr - June Collection Ends||July - Sept In Performance|
|Jan - Mar||Apr - June||July - Sept||Oct - Dec||Jan - Mar Result Happens||Apr - June Collection Begins||July - Sept Collection Ends||Oct - Dec In Performance|
|Apr - June||July - Sept||Oct - Dec||Jan - Mar||Apr - June Result Happens||July - Sept Collection Begins||Oct - Dec Collection Ends||Jan - Mar In Performance|
See the WIOA Title I Performance TAG for directions to report Supplemental Data into ASSET. WIOA Performance SharePoint Access is required.
Unsubsidized employment means employment in the private or public sector for which the employer does not receive a subsidy from public funds to offset all or a part of the wages and costs of employing an individual.
WIOA Performance Accountability Definitions, U.S. Department of Labor, Employment and Training Administration
Effective date: August 2, 2017
Employment which the employer receives a subsidy from public funds to offset all or a part of the wages and costs of employing an individual.
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