4.18 Travel Policy

4.18.1 Travel Policy

Effective date: March 1, 2022

Background

DWD-DET has a fiduciary responsibility to ensure the prudent use of WIOA Title I funds. Therefore, DWD-DET requires that all travel and conference expenses charged to WIOA meet:

• the necessary and reasonable standards of costs;¹
• travel costs and Factors Affecting Allowability of Costs;² and
• the allocability standard Allocable costs.³

Local Policy

Local Workforce Development Boards (WDBs) must have written travel polices and or procedures that adhere to the requirements of the Uniform Guidance.

WIOA In-State and Out-of-State Travels

Local WDBs are not required to seek prior approval for in-state or out-of-state-travel charged in whole or in part to WIOA that meets the standards established in Travel costs⁴ and Factors affecting allowability of costs.⁵

A local workforce development board must ensure that any costs associated with traveling are necessary and reasonable for the successful performance under the Federal Award. Supporting documentation, i.e. Agendas, etc. must be retained to justify the cost being charged in whole or in part to the WIOA Federal Program.

Prohibited Travel Costs

The following costs associated with traveling are prohibited:

1. Costs of entertainment, including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities) are unallowable⁶.
2. Foreign travel and first-class airline tickets⁷.
3. Alcoholic beverages are disallowed under any circumstances⁸.

DWD Monitoring

DWD-DET may request Agendas as well as other related supporting documentation for conferences and associated travel cost charged in whole or in part to the WIOA Federal Funds during the annual monitoring.

• ¹ 2 CFR § 200.403
• ² 2 CFR § 200.475
• ³ 2 CFR § 200.405
• ⁴ 2 CFR § 200.475
• ⁵ 2 CFR § 200.403
• ⁶ 2 CFR§ 200.438
• ⁷ WIOA section 181 (e)
• ⁸ 2 CFR§ 200.423