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4.19 WIOA Event Hosting



4.19 WIOA Event Hosting

Effective date: March 1, 2022

This section only applies to conferences hosted by WDBs in which WIOA funds are charged in whole or in part.

Local WDBs must obtain prior approval from DWD-DET by submitting a WIOA Conference Hosting Approval Request Form to the assigned Local Program Liaison (LPL) before holding, hosting, and/or sponsoring any conference charged in whole or in part to WIOA funds.

A conference is defined as a meeting, retreat, seminar, symposium, workshop or event whereby the primary purpose is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award1.

The cost of meetings and conferences (examples could include lodging, facilities, food, beverages, materials, and supplies) where the primary purpose is to provide technical assistance and is necessary and reasonable for successful performance under the federal award is allowable.

Prior approval is not required for local WDB meetings and committee meetings. Furthermore, regular activities allowable under WIOA also do not require prior approval. These regular activities include, but are not limited to: WDB Board of Director and Committee meetings, Local Elected Official (LEO) Meetings, One-Stop/WIOA Orientations, Job Fairs, Industry/Sector Partnerships, and other activities under 680.140, etc.

The WIOA Conference Hosting Approval Request Form must be submitted to the LPL no later than15 business days prior to the date of event. Requests submitted later than this may be denied. The assigned LPL and a DWD-DET Financial Manager will review the -Conference Hosting Request and issue a written decision within 7 business days of receipt of the form.

DWD-DET retains the right to obtain additional information from the WDB about any conference that is funded in whole or in part with grant funds.