2. DET-APPS
3. TAA Policy Manual
4. Chapter 7) Benefits Overview
5. 7.10 Deadlines for Invoicing the TAA Program



TAA Policy Manual
Ch. 7) TAA Benefits Overview

7.10 Deadlines for Invoicing the TAA Program

Table of Contents 

7.10 Deadlines for Invoicing the TAA Program

Effective date: April 15, 2024

DOL's expenditure reporting requirements for the PIRL make it clear that DOL expects expenditures for a participant to be made during their period of participation in the program, and not after exit.¹ Additionally, career planner time and energy is better spent serving current participants rather than following up on payments with exited participants.

Career planners must make every effort to collect invoices or receipts in a timely manner so that they are paid as soon as possible. Ideally every invoice would be paid within the semester that it is incurred. When that is not possible, the following deadlines for submission of requests for payment and supporting materials such as receipts or attendance forms apply.

Tuition and other billing from Training Providers

Career planners must follow up with tuition providers if they have not received an invoice within 3 months of the start of a semester and must make every effort to obtain a timely invoice. However, TAA will pay late tuition bills to training providers when necessary. Refusing to pay late tuition bills would leave TAA participants liable for them, which is not allowable.²

Training Supplies, Fees, and Technology

Participants should submit receipts for training supplies, fees that are not directly billed by the training provider, and technology when they are incurred. Career planners may accept late receipts only until 14 calendar days after the last day of training (last day in class or testing of the last semester of the training program) and may not reimburse participants for any receipts received after that date.

There are two exceptions:

1. Internet bills for the last month of training. Participants may use the bill for this last month (without waiting an additional month for a bill that shows proof of payment). Participants have up to 30 calendar days following the last day of training to request payment of this last internet bill.
2. Testing fees. Receipts and requests for payment of fees for testing that occurs after the end of classroom training may be submitted up to 14 calendar days after the testing date.

Supplemental Assistance

Participants should submit receipts for supplemental assistance (transportation, meals, lodging) when they are incurred. Career planners may accept late receipts only until the last day of the last semester of training and may not reimburse participants for any receipts received after that date.

The only exception is for supplemental assistance provided to support travel during the last two weeks of the last semester of training, or travel for testing after the end of training. Participants must provide those receipts to the career planner within 14 calendar days after the end of travel.

RTAA

The Career Planner must submit all RTAA-related invoices within 30 calendar days of the date of the last eligible paycheck. Requests for payment received after that time may not be processed or submitted.

Out-of-Area Job Search

Participants must provide all receipts related to out-of-area job search activities to the career planner within 30 calendar days of their return from the job-search trip. Receipts provided after the 30-day deadline will not be accepted.

Out-of-Area Relocation

Participants must provide all receipts related to out-of-area relocation activities to the career planner within 30 calendar days of completing the relocation . Receipts provided after the 30-day deadline will not be accepted. Amounts that were advanced to the participant that are not documented with a receipt will be considered overpayments.

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• ¹ WIPS edit checks logical rules, element 1536, row 564, downloaded from Workforce Integrated Performance System (WIPS) | U.S. Department of Labor (dol.gov) on 2/28/24.
• ² 20 CFR § 618.625(c) and (d)