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Understanding the DVR Training Grant Calculator Form

Reviewed May 2022

Purpose

To provide an explanation of how calculations are made using the DVR Training Grant.

Rationale

To help counselors and consumers understand:

  • How the calculations are done.
  • When an exception request might be justified and appropriate.
  • How to complete calculations in the following cases:
    • When there are no additional living expenses.
    • When there are additional living expenses.
    • For private or out-of-state school attendance.
    • For graduate school attendance.

Internal Info Center

DVR Cost of Attendance

DVR has defined cost of attendance as the following:

  • Tuition and Fees
  • Books and Supplies
  • Transportation
  • Dependent Care Expenses
  • Other Costs Required (something specifically required by the school/program to participate)

No Additional Living Expenses

The DVR cost of attendance is the amount of the following items added together if additional living expenses is checked "No":

  • Tuition and Fees
  • Books and Supplies
  • Transportation
  • Dependent Care Expenses
  • Other Costs Required

Additional Living Expenses

The DVR cost of attendance is the amount of the following items added together if additional living expenses is checked "Yes":

  • Tuition and Fees
  • Books and Supplies
  • Transportation
  • Room and Board
  • Personal/Miscellaneous
  • Dependent Care Expenses
  • Other Costs Required

DVR Unmet Need

DVR unmet need is calculated by subtracting the Resources/Financial Aids Total from the DVR Cost of Attendance:

Tuition and Fees
Books and Supplies
Transportation
Dependent Care Expenses
+ Other Costs Required
Financial Aid and Family Contribution = DVR Unmet Need

Note: The DVR Training Grant offered typically equals the DVR unmet need, not to exceed $5000.00 per academic school year

DVR Unmet Need / DVR Training Grant Offered = $0, or is less than what consumers require

If the DVR Unmet Need / DVR Training Grant Offered equals $0 or is less than what a consumer requires, the consumer can submit an exception request. If the exception request is denied, DVR must provide the consumer their appeal rights. Consumers should also be encouraged to go back to their school's Financial Aid Office to discuss possible changes to their FASFA information budget.

If a student has concerns related to their grant amount(s) or school costs, they should go back to the Financial Aid Office (FAO) to discuss possible changes to their FAFSA information and/or budget. FAOs might adjust the cost of attendance to reflect the consumer's specific circumstances and increase the budget amounts. This could allow for additional funds to be made available by financial aid, or DVR could cover those costs. FAOs might also not increase the budget, and in those instances, DVR can review the request and consider additional funding for the student via an exception request.

Private or Out-of-State School Attendance

Calculations for private or out of state school attendance include:

  • The DVR cost of attendance and the DVR unmet need are calculated as outlined above.
  • Private school/out-of-state school necessary checked "Yes":
    • Consumers may receive a DVR training grant equal to the DVR unmet need, not to exceed $5,000 per academic year.
  • Private/out-of state-school necessary checked "No":
    • All students may receive a DVR training grant equal to the DVR unmet need, not to exceed $5000.00 per academic year. The grant is capped at $5,000.
    • Additional living expenses will always be "No".

Graduate School Attendance

Calculations for graduate school attendance include:

  • The DVR cost of attendance and the DVR unmet need are calculated as outlined above.
  • Consumers may receive a DVR training grant equal to the DVR unmet need, not to exceed $5,000 per academic year.

Note: When the Training Grant form is marked "Y" for graduate school, the funding for credits is calculated at a higher rate due to the higher costs for graduate school. The formula is weighted to provide a higher funding level for graduate school credits. When you enter any credit amount, the Training Grant amount will calculate up to $5,000 per academic year.

Last updated May 2022