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DVR On-the-Job Training (OJT) Hiring Guidance

September 2020


To provide staff with information on the Division of Vocational Rehabilitation (DVR)'s On-the-Job Training (OJT) policy and procedure, and detailed required steps for authorizing and providing the service.


On a case-by-case basis, DVR can reimburse an employer for wages paid to a DVR consumer. This service is for employers who permanently hire DVR consumers who need assistance with learning job skills above and beyond what is needed for the average starting employee.


An OJT provides 50 percent reimbursement of wages to an employer who pays a permanently hired DVR consumer. The reimbursement is intended to assist the employer with costs of training the DVR consumer on skills necessary to work for the employer long-term.

Required OJT Hiring Discussion with Consumer

When considering an OJT, before moving forward, DVR staff must cover each point below to ensure the consumer understands the information. Best practice is to document the outcome of the discussion related to each item.

OJT Hiring Initiative Approval Considerations

The following must be considered before approving an OJT through DVR:

  1. The training is for a job that meets the DVR consumer's IPE goal.
  2. Wage and fringe benefits are compensated at or above the minimum wage, and not less than the customary wage and level of benefits paid by the employer to others performing similar work.
  3. Work hours must meet the DVR consumer’s needs and may be part-time or full-time up to 40 hours per week.
  4. The DVR consumer is considered a permanent employee and the employer agrees to maintain the employment and pay wages in full following the training.

Case Service Procedures

Before initiating an OJT, DVR staff must provide the consumer with information to make an informed choice about their need for an OJT and the need for the employer to receive training funds for up to 90 calendar days.

If the consumer agrees to participate, the DVR staff person:

  1. Includes the service in the IPE.
  2. Advocates on behalf of the job seeker to offer training funds to a specific employer for up to 90 calendar days.
  3. When applicable, informs the authorized job placement vendor to offer training funds for up to 90 calendar days of training to the employer for the consumer.

Note: While a service provider may approach an employer to discuss the OJT and offer training funds, a DVR representative is responsible for negotiating and completing the OJT Hiring Initiative Agreement form with the employer.

OJT Initiation Steps through Case Closure

OJT Purchase Orders

NOTE: Employer's completed 30-Day Invoice and Progress Report will serve as an invoice.

Fiscal Procedures

NOTE: To set up a new employer in IRIS, please follow these fiscal instructions included in the Information for DVR Vendors and Statewide Service Providers guidance.

Example Language for an OJT Purchase Order

This authorization is for 50 percent of the wage costs associated with the paid training required for the permanent hire of the individual named above. A total of XX hours per week at an hourly rate of $XX is approved for this individual's training.

Recommendations and Related Considerations