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Employer of Record (EOR) Purchase Orders

For statewide consistency, please review how the following situations are to be handled:

Situation #1

If more hours are billed by EOR than were authorized, the purchase order must be increased and payment must be made in full.

Situation #2

Overtime is not allowed as part of an I/TW. However, if overtime is charged for a consumer, a line must be added for the overtime and payment must be made in full.

Why? Per Department of Labor laws, an employee must be paid for hours worked, therefore the EOR is required to pay the consumer for all hours worked. DVR must reimburse the EOR for hours paid to the consumer. It is then the WDA responsibility to follow up with the employer and service provider to determine how the additional hours or overtime occurred without authorization. WDA management should determine if the amount paid in overtime or additional hours will be recovered from the employer or service provider and reimbursed to DVR. The employer or service provider should submit a check to the following address with reference to the PO number:

    Division of Vocational Rehabilitation
    Attn: CCP Unit
    PO Box 7852
    Madison, WI 53707

Note: Each Friday, the EOR notifies employers and service providers when end dates are approaching, but does not communicate hours remaining as this is the responsibility of the service provider to monitor.

Situation #3

If the rate of pay is incorrectly stated on the Purchase Order (PO), DVR must pay that rate regardless of what the I/TW agreement states.

Why? The PO trumps the I/TW Agreement; therefore, any subsequent updates to the rate of pay must be done via a change order to the PO.

Situation #4

If the insurance multiplier is listed incorrectly on the PO, DVR must update according to the correct insurance multiplier rate. When the insurance multiplier and administration fee rate are adjusted, DVR staff will be notified of rate changes and effective dates.

Why? The agreement between DVR and the EOR is reviewed annually and rates are adjusted according to the negotiated price for the EOR Service