Unemployment Insurance Handbook for Employers (UCB-201-P)
Section 5 - New Hire Reporting
PART 2 - Compliance
All employers with a FEIN (Federal Employer Identification Number) must participate in New Hire reporting.
Employers are required to submit information on every newly hired employee to the Department of Workforce Development. Refer to Part 3 of this section for reporting deadlines.
An employee is any individual who is considered an employee for federal income tax withholding purposes.
A newly hired employee is any individual reporting to work with an employer for the first time or any individual rehired, recalled, or returning to work after an unpaid interval of more than 60 days.
New Hire data is stored in the State Directory and matched against state child support cases. If a match is found, a wage withholding notice is sent to the employer for collection of child support.
All states' New Hire, quarterly wage and Unemployment Insurance benefit data is transmitted to the National Directory for interstate matching and child support enforcement. New Hire reports are also regularly compared against all States' quarterly wage files to identify reporting compliance. Employers found not to be in compliance may be subject to penalties up to $25 per unreported employee.
Updated: October 29, 2019
Content Contact: New Hire