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Previous Policy - 12.3 Adult Program File Documentation

12.3.2 Priority of Service

Effective date: September 1, 2020

Priority of service must be assessed for each Adult Program applicant at the time of eligibility determination and may be updated during participation if a change in an individual's status allows them to receive a higher priority of service.1 Individuals may fall into one of five Priority of Service categories.2

NOTE: Career planners must record each participant's Priority of Service Category in an ASSET case note.

Priority of Service Category Acceptable Documentation
Category 1: Veterans and eligible spouses who are low-income or basic skills deficient3 Eligible Veteran Status4
  • Form DD-214 showing the military service member's discharge that is anything other than dishonorable
  • Cross-match with Department of Defense records
  • Cross-match with Veterans Service Database
  • Letter from the Veterans Administration
  • Appropriate documentation of low-income status5 or basic skills deficiency6 as outlined below.
Category 2: Individuals who are low-income and/or basic skills deficient but are not Veterans and eligible spouses Documentation of low-income status or basic skills deficiency as outlined below
Category 3: Veterans and eligible spouses who are not low-income or basic skills deficient Documentation of veteran status as outlined above, and no determination of low-income status or basic skills deficiency
Category 4: Anyone who does not belong to one of the groups above, but who belongs to a priority population established by DWD-DET or the local WDB.7 Documentation of state or locally established criterion. See local policy.
Category 5: Everyone else. File contains no indication of veteran status, low-income status, or basic skills deficiency.

Income Status Documentation

For each Adult Program applicant, a determination of income status must be made.

Income status cannot be used as an eligibility criterion in the Adult Program but does impact an individual's priority of service category and is required for federal reporting8 purposes.

Family Size Acceptable Documentation
Family size for determining low-income status9

Family size must be correctly determined and documented in order to correctly establish a low-income determination.

NOTE: Information used to establish Family size is different from the information used to establish a household composition for the purposes of determining Economic Self-Sufficiency.

NOTE: Family size is determined as of the date of eligibility determination. Family members who may have comprised part of the family during the past six months but no longer meet the definition of family should not be counted.
Low-Income Criterion Acceptable Documentation
Documentation should be provided for each applicable includable income source received by the applicant and each Family member for the six-month period immediately preceding the eligibility determination date.
FoodShare (Supplemental Nutrition Assistance Program (SNAP))10
  • FoodShare/SNAP eligibility verification
  • Copy of Authorization to Receive Foodshare/SNAP
  • Receipt of FoodShare/SNAP purchase showing balance from point of sale and date of purchase
  • Referral Transmittal from Foodshare/SNAP
  • Cross-Match with Foodshare/SNAP Public Assistance Record
  • Verbal Verification from appropriate Human Services agency
  • Printout from showing benefits statement
NOTE: The following are not acceptable forms of documentation:
  • A copy of the participant's FoodShare/SNAP (Quest) card
  • Screen prints from CARES
Temporary Assistance for Needy Families (TANF)11 / Wisconsin Works (W-2)
  • TANF/W-2 Eligibility Verification
  • TANF/W-2 Period of Benefit Receipt Verification
  • Referral Transmittal from TANF/W-2
  • Cross-Match with TANF/W-2 Public Assistance Records
  • Verbal Verification from appropriate Human Services agency
NOTE: It is not allowable to use screen prints from CARES to document TANF.
Supplemental Security Income (SSI) / Social Security Disability Insurance (SSDI)12
  • SSI/SSDI Receipt of Benefits Verification
  • Referral Transmittal from Social Security Administration (SSA)
  • SSI/SSDI Eligibility Verification
  • Cross-Match with SSA Database
  • Verbal Verification from Social Security Administration
Other Income-Based Public Assistance (Other Public Assistance Recipient)13
  • Copy of Authorization to Receive Cash Public Assistance
  • Copy of Public Assistance Check
  • Medical Card Showing Cash Grant Status
  • Public Assistance Eligibility Verification
  • Cross-Match with Refugee Assistance Records
  • Cross-Match with Public Assistance Records
  • Cross-Match with State MIS Database
  • Verbal verification from appropriate social services agency
NOTE: Career planners may not use screen prints from CARES to document public assistance.
Family Income at or Below the Current Federal Poverty Guidelines or 70 Percent of the Lower Living Standard Income Level (LLSIL) Guidelines14

Family size must be accurately determined prior to making a low-income determination.
See Income Guidance for included and excluded income types and the time span for calculating income.
  • Self-attestation
  • Award letter from Veterans Administration
  • Bank statements
  • Pay stubs
  • Compensation award letter
  • Court award letter
  • Pension statement
  • Employer statement/contact
  • Family or business financial records
  • Housing authority verification
  • Quarterly estimated tax for self-employed persons
  • Social Security benefits
  • UI claim documents
  • Copy of authorization to receive cash public assistance
  • Copy of public assistance check
  • Public assistance eligibility verification
  • Cross-match with Refugee Assistance records
  • Cross-match with public assistance records
  • Cross-match with UI wage records
  • Local Income Determination Form
NOTE: The career planner must document the participant's income, even if the income was $0 for the past six months.
Homeless (Homeless participant, Homeless Children and Youths, or Runaway Youth at Program Entry)15
  • Self-attestation
  • Signed WIOA intake application or registration form
  • Written Statement or Referral Transmittal from a Shelter or Social Service Agency
  • Needs Assessment
  • Signed Individual Employment Plan
  • A letter from caseworker or support provider
  • Verbal or written verification from social service agency
  • Case Notes
Receiving or Eligible to Receiving Free or Reduced-Price School Lunch16

NOTE: Applies only to the applicant, not other family members.

NOTE: Does not apply where school districts do not use individual eligibility criteria, but instead have the Community Eligibility Provision (CEP) Healthy, Hunger-Free Kids Act of 2010.17
  • Self-attestation
  • Documentation from school
  • Documentation that individual is "eligible for" free lunch by having family income at or below 130 Percent of the Federal Poverty Guidelines
  • Documentation that individual is "eligible for" reduced-price meals by having family income at or below 185 Percent of the Federal Poverty Guidelines
Individual with a disability18 whose own income does not exceed the higher of the Federal Poverty Guidelines or 70 Percent of the Lower Living Standard Income Level (LLSIL) Guidelines.
  • Self-attestation
  • School 504 records provided by student
  • Assessment test results
NOTE: Case notes and other documentation related to this element must be maintained in compliance with Section 5.719 of this policy manual.

Basic Skills Deficient

All individuals applying for the Adult Program must be assessed for basic skills deficiency.20 Consistent with the Basic Skills Deficient Guidance this assessment must be conducted using the Basic Skills Screening Tool (DETW-18156-E).

Basic skills deficiency cannot be used as an eligibility criterion in the Adult Program, but it:

  1. impacts priority of service for individuals who are not low-income or public assistance recipients; and
  2. is required for federal reporting purposes.21
Basic Skills Criterion Acceptable Documentation
Basic Skills Deficient22
  • Basic Skills Screening Tool (DETW-18156-E)
  • Assessment test results
  • Applicable records from education institution (transcripts, academic assessments, or other school documentation)
  • Case notes
English Language Learner23
  • Self-Attestation
  • Basic Skills Screening Tool (DETW-18156-E)
  • Assessment test results
  • Applicable records from education institution (transcripts, or other school documentation)
  • Signed WIOA intake application or registration form
  • Signed Individual Employment Plan
  • Case notes