DWD-DET WIOA EO/CR FAQ - Element 2: Notice and Communication

Recipients/Subrecipients may choose from the following two (2) statements or write their own if it contains the required information.

[Name of Workforce Development Board [WDB]/Subrecipient] is an equal opportunity employer and service provider. If you have a disability and need assistance with this information, please call us through Wisconsin Relay Service (7-1-1) or at [TTY number]. To request information in an alternate format, including free of charge language assistance or translation of the information, please contact us at (___)-___-____.

[Name of WDB/Subrecipient] is an equal opportunity employer/program. If you need this information or printed material in an alternate format, or in different language (any of these free of charge), please contact us at (___)-___-_____. Deaf, hard of hearing, or speech impaired callers can reach us at [TTY number] or contact us through Wisconsin Relay Service at 7-1-1.

*If a recipient/subrecipient does not have a TTY number, include only information on Wisconsin Relay Service.

The corrective action applies for all entities that meet the definition of subrecipient. A subrecipient is an entity, usually but not limited to non-Federal entities, that receives a subaward from a pass-through entity to carry out part of a Federal award; but does not include an individual that is a beneficiary of such award. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.

No, a signed acknowledgment form does not provide evidence that participants received the Equal Opportunity Notice. Recipients must make the Equal Opportunity Notice part of each employee's and participant's file, and it must be a part of both paper and electronic files if both are maintained (29 CFRs § 38.34, § 38.35, and § 38.36)

An acknowledgment form can provide evidence for other vital documents like the R&R, grievance procedure, etc., but not for the Equal Opportunity Notice.

Yes, the EO Notice must be provided to participants and that language must be identical to the content in the "EO is the Law" poster. The content must always be exact and recipients must provide it as required under 29 CFR 38.34 and 29 CFR 36.36.

Yes, recipients must have both an EO Notice and a Complaint/Grievance Procedure, which must be provided to participants and employees. Note: Recipients may combine these into a single document, provided that they are clearly identified in the document.

• The Rights and Responsibility Statement requires a signature on the document or an acknowledgement form and must be retained in the paper and electronic file if both are maintained. Note: a case note in the participant's file indicating that the participant received and reviewed the Rights and Responsibilities Statement is not sufficient.
• The EO notice must be retained in the participant's file. While it is not required that the EO Notice is signed, it is best practice that the participant sign the EO Notice acknowledging receipt. A signed acknowledgement alone in the participant's is not sufficient for compliance.
• Retaining either a copy of the Grievance Procedure or a signed acknowledgement form reflecting discussion and receipt of this document in the file.
• Entering case note(s) reflecting that all EO/CR document were reviewed and discussed with the participant, while not required, are considered best practice by DWD-DET.

Yes, one set of signatures would be sufficient, provided that evidence of receipt and discussion of the Rights and Responsibilities Statement, the Grievance Procedure, and a copy of the EO Notice are part of that document and retained in the participant's file, paper and electronic, if both are retained.

Note: a case note in the participant's file indicating that the participant received and reviewed the Rights and Responsibilities Statement, or the Grievance Procedure is not sufficient.

Note: A signed acknowledgement form alone is not sufficient for compliance for the EO Notice.