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  4. Tax Report File Upload Error List

Contribution Tax Reports File Upload Error List

Error # Error Message Corrective Action
1 Invalid UI Account # This account number is not valid for Wisconsin UI reporting. Use our Data File Exchange to obtain the correct UI account number for this client.
2 Invalid UI Account # -Duplicate This account number is not valid for Wisconsin UI reporting. Use our Data File Exchange to obtain the correct UI account number for this client.
3 This Employer has a status of closed This account has been closed and cannot be used for reporting. Please complete New Employer Registration at https://dwd.wisconsin.gov/uitax to obtain a new UI account number for this client.
4 This Employer has a status of Closed, by reason of business transfer This account has been closed due to a transfer of account experience and can no longer be used for electronic reporting.  If this report is for final payroll of the transferred business, submit a paper tax report and an explanation of why wages were paid after the transfer date.

If this company has started a new business, complete New Employer Registration at https://dwd.wisconsin.gov/uitax to obtain a new UI account number for this client.
5 An actual tax report with the same payroll has been previously posted to this account for this quarter/year This report has already been filed. No further action is necessary.
6 Cannot adjust payroll for a quarter after the last payroll date  
7 Report with payroll was received after last date of payroll This account is currently on inactive reporting status. To reactivate the account, complete UCT-16722 UI Account Reactivation Request.
8 Taxable Payroll + Exclusions are not equal to Total Covered Wages Please correct Total Covered Wage, Exclusions, and/or Taxable Payroll in your report. Taxable Payroll and Exclusions combined must equal Total Covered Wage.
9 The report is being filed for a quarter before the quarter of first pay This account was not active during this quarter/year. Please update the account through New Employer Registration at https://dwd.wisconsin.gov/uitax.
10 Tax Report was received with zero payroll after the transfer date for a transferred Employer This account has been closed due to a transfer of account experience and can no longer be used for reporting. Please discontinue filing zero payroll reports under this account number.
11 Tax Report quarter/year must be for current or preceding 4 years Please correct Reporting Period Quarter/Year. Valid values are the current quarter or any quarter in the previous four years.
12 Quarter must be 1, 2, 3 or 4 Please correct Quarter. Valid values are 1, 2, 3 or 4.
13 Report Year is missing Please provide Year. Valid values are the current year and the previous four years.
14 Report Quarter is missing Please provide Quarter. Valid values are 1, 2, 3 or 4.
15 Year must be numeric Please correct Year so it contains only numeric characters.
16 Quarter must be numeric Please correct Quarter. Valid values are 1, 2, 3, or 4.
17 Employer UI account number must be numeric Please correct Employer UI Account Number so it contains only numeric characters.
18 Amount paid must be numeric Please correct Amount Paid so it contains only numeric characters.
19 Total Covered Wage Amount is required Please enter a value for Total Covered Wage. If no wages were paid, fill the field with all zeroes.
20 Total Covered Wage must be numeric Please correct Total Covered Wage so it contains only numeric characters.
21 Total Covered Wage Amount cannot be negative Please correct Total Coverage Wage. The value must not be negative.
22 Exclusion Amount is required Please enter a value for Exclusions. If there were no exclusions, fill the field with all zeroes.
23 Exclusions must be numeric. Please correct Exclusions so it contains only numeric characters.
24 Exclusions cannot be negative Please correct Exclusions. The value must not be negative.
25 Taxable Payroll Amount is required Please enter a value for Taxable Payroll. If there was no taxable payroll, fill the field with all zeroes.
26 Taxable Payroll must be numeric Please correct Taxable Payroll so it contains only numeric characters.
27 Taxable Payroll cannot be negative Please correct Taxable Payroll. The value must not be negative.
28 Employee Count must not be negative Please correct Employee Count. The value must not be negative.
29 Month 1 Employee Count must be Numeric Please correct Month 1 Employee Count so it contains only numeric characters. Do not use commas or decimals
30 Month 1 Employee Count must not have decimals Please correct Month 1 Employee Count so it contains only numeric characters. Do not use commas or decimals
31 Month 2 Employee Count must be Numeric Please correct Month 2 Employee Count so it contains only numeric characters. Do not use commas or decimals
32 Month 2 Employee Count must not have decimals Please correct Month 2 Employee Count so it contains only numeric characters. Do not use commas or decimals
33 Month 3 Employee Count must be Numeric Please correct Month 3 Employee Count so it contains only numeric characters. Do not use commas or decimals
34 Month 3 Employee Count must not have decimals Please correct Month 3 Employee Count so it contains only numeric characters. Do not use commas or decimals
35 The tax report payment amount is negative. Please correct Amount Paid. The value must not be negative.
36 Tax Report was received with zero payroll on a Closed Account. This account has been closed and cannot be used for reporting. Please discontinue filing zero payroll reports under this account number.
37 Invalid UI Account # - Finance Method Change. This account number is not valid for Wisconsin UI reporting. Use our Data File Exchange to obtain the correct UI account number for this client
999 FTP Upload File Format is Invalid. The file cannot be processed. Please review your file before resubmitting it to ensure that it is in an acceptable file format and to ensure that there is a carriage return at the end of each row of data. Information about acceptable tax file formats can be found at https://dwd.wisconsin.gov/uitax/taxreportfilelayout.htm. Information about acceptable wage file formats can be found at https://dwd.wisconsin.gov/ui201/w3201.htm.