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ETPL Performance Help Page

What is the Program Estabilshment Date Field?

The Program Establishment Date is the date when the training institution began the program, not the date of the ETPL program application. Enter the Program Establishment Date in each program's Performance tab.

The Program Establishment Date field cannot be edited once it has been acknowledged as correct.

Screenshot of Program Estabishment Date Field from the application

What fields are in the Individual-Level Student Information File and what format do I use for each field?

The table, below, lists all fields included on the Individual-Level Student Information File template. Fields with a "Y" in the "Required for File Upload" column must be completed for each student. Fields with an "N" in this column do not have to be completed for each student.

Field Name Required Field Format
First Name Y Letters Only
Middle Initial N Letters Only
Last Name Y Letters Only
Suffix N Letters Only
Social Security Number (SSN) N Numbers Only: XXXXXXXXX
Do not include dashes
Gender/Sex Y M or F or O
Date of Birth (DOB) Y MM/DD/YYYY
Actual Program Start Date Y MM/DD/YYYY
Actual Program End Date Y, if applicable MM/DD/YYYY or No Value
Program Completed Y, if applicable * Y or N or No Value
Program Withdrew Y, if applicable * Y or N or No Value
Transferred to Another Program Y, if applicable * Y or N or No Value
Attained a Recognized Postsecondary Credential During the Program Y, if applicable * Y or N or No Value
Attained a Secondary School Diploma or its Recognized Equivalent During the Program Y, if applicable * Y or N or No Value
Attained a Secondary School Diploma or its Recognized Equivalent Within One Year of Completing the Program Y, if applicable * Y or N or No Value

* These fields are only required when the individual has an "Actual Program End Date" entered in the file.

How do I upload the Individual-Level Student Information File?

After entering the Program Establishment Date, select "Yes" for any Program Year(s) when students enrolled in the program and "No" for any Program Year(s) when students did not enroll.

Screenshot of Program Estabishment Date Field from the application

For each Program Year that students enrolled, upload an Individual-Level Student Information File using the provided template. Upload the completed template for each Program Year separately, in its own file. Each student's information must be placed on a new row in the file. For example, if a program enrolled ten students during a Program Year, there needs to be ten rows added to the file, one for each student. See below for the format of the Individual-Level Student Information File.

For initial eligibility, upload files for up to the last three most recently completed Program Years. The ETPL Provider Portal will automatically show the three required Program Year(s), based on the date entered in the Program Establishment Date field.

For continued eligibility, upload a file for the one most recently completed Program Year. The ETPL Provider Portal will automatically show the one required Program Year.

During initial eligibility only, "No" may be selected for any Program Year(s) that the institution did not collect the information required by the Individual-Level Information Student File template. The institution must collect and submit this information for the continued eligibility process.

The ETPL Provider Portal will not accept file submissions that do not use the provided template or use an altered version of the template. Once submitted, the file is no longer accessible in the ETPL Provider Portal. The files are processed every Friday. Once processed, the files can no longer be overridden.

What if I do not see the Performance Tab?

Programs in the Wisconsin Technical College System (WTCS) that are assigned a unique WTCS identification number will not have a Performance tab in the ETPL Provider Portal. The WTCS Office directly provides performance information for each program that it assigns a unique identification number.

Registered Apprenticeship programs will not have a Performance tab in the ETPL Provider Portal because they are not required to provide performance information under WIOA.

What information is published from the Individual-Level Student Information File?

No individual-level student information is published from this file. The individual-level student information file is used to verify the individuals' employment status and wages through Wisconsin's Unemployment Insurance database. Aggregated outcomes are published on the ETPL website that combine the program's three previous Program Years. See below for the ETPL website format:

Enrollment Information
Total number of students who enrolled in the program  
Total students who existed the program  
Total students who successfully completed the program  
Total number of students who attended a credential within one year of existing the program  

Employment & Wage Information
Students who were employed 2 quarters after the program  
Students who were employed 4 quarters after the program  
Median wages of program completers 2 quarters after the program $
Average wages of program completers 2 quarters after the program $
Average wages of program completers 4 quarters after the program $

To protect individuals' identities, "N/A" is displayed in all but the first field when fewer than eight individuals completed the program over the three previous Program Years.

What happens to the Individual-Level Student Information File once I upload it?

The Individual-Level Student Information File cannot be downloaded or edited by institution staff after it is uploaded in the ETPL Provider Portal. System users may overwrite a file that has already been uploaded at any time before the program is published on the ETPL Website. After program publication, this the file cannot be overwritten.

Why are Social Security Numbers requested?

Wisconsin's Unemployment Insurance database requires individuals' social security numbers (SSN) to verify employment and wage outcomes. Employment and wage outcomes cannot be verified for individuals whose SSN is not provided in the file(s). If individual SSNs for a program are not submitted, a "0" is published for that program's employment and wage outcomes. If the file(s) contains a partial list of SSNs, employment and wage outcomes are only published for individuals whose wages and employment were verified using an SSN.

How does credential attainment reporting work?

Item 13 in the "all Individual-level Information File" template requires institution staff to indicate if the student received a "recognized postsecondary" credential for the program. The Performance Advisory Committee (PAC) periodically reviews and determines if program credentials meet the WIOA definition of "recognized postsecondary credential." If the PAC determines that a program outcome does not meet the definition, a "0" is published for this outcome.

Can the institution publish its own performance information?

Yes. Institutions may display performance information that they collect for their programs (e.g., student survey results) on the ETPL website. To do this, upload a file containing this information in the ETPL Provider Portal in the program's Document Upload tab and use the "Performance Summary" file type. The uploaded file will be displayed in the Performance section of that program's listing on the ETPL website.

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