WIOA Title I-A & I-B Policy & Procedure Manual
Ch. 12) File Documentation

12.5 Youth Program File Documentation

12.5.4 Barriers to Education/Employment

Effective date: September 1, 2020

In order to be determined eligible for the WIOA Youth Program each applicant must provide evidence of at least one of the eligibility barriers identified in this section.

NOTE: For federal reporting purposes all eligibility barriers applicable to each youth applicant must be assessed and documented as outlined below. Documentation of barriers to education/employment also impacts negotiated and adjusted levels of performance via the statistical adjustment model.

Barriers to Education/Employment

Acceptable Documentation1

Basic Skills Deficient2 (ISY/OSY)
  • Basic Skills Screening Tool (DETW-18156-E)
    OR
  • Assessment test results
  • Applicable records from education institution (transcripts, academic assessments, or other school documentation)
  • Case notes
English Language Learner3 (ISY/OSY)
  • Self-attestation
    OR
  • Basic Skills Screening Tool (DETW-18156-E)
  • Assessment test results
  • Applicable records from education institution (transcripts, or other school documentation)
  • Signed WIOA intake application or registration form
  • Signed Individual Service Strategy
  • Case notes
Offender or Ex-Offender (Ex-Offender Status at Program Entry)4 (ISY/OSY)

NOTE: Does not include speeding tickets or traffic court.
  • Self-attestation
    OR
  • Documentation from juvenile or adult criminal justice system (https://wcca.wicourts.gov)
  • Written Statement or Referral Document from a Court or Probation Officer
  • Referral Transmittal from a Reintegration Agency
  • Signed WIOA intake application or registration form
  • Needs Assessment
  • Signed Individual Service Strategy
  • Federal Bonding Program Application
  • Verbal verification with court or probation representative
  • Case Notes
Homeless or Runaway5 (ISY/OSY)
  • Self-attestation
    OR
  • Signed WIOA intake application or registration form
  • Written Statement or Referral Transmittal from a Shelter or Social Service Agency
  • Needs Assessment
  • Signed Individual Service Strategy
  • A letter from caseworker or support provider
  • Verbal or written verification from social service agency
  • Case Notes
Foster Care (Foster Care Youth Status at Program Entry)6 (ISY/OSY)

NOTE: This eligibility barrier applies if individuals are:

NOTE: The criterion "left foster care on or after turning age 16 for kinship, guardianship or adoption" includes situations where individuals were formerly in foster care but returned to their family before turning 18.
  • Self-attestation
    OR
  • Written Confirmation from Social Services Agency
  • Foster Care Agency Referral Transmittal
  • Signed WIOA intake application or registration form
  • Needs Assessment
  • Signed Individual Service Strategy
  • Verbal Verification from cognizant agency or official (school counselor, social worker, court, etc.)
  • Case Notes
Pregnant or Parenting7 (ISY/OSY)
  • Self-attestation
    OR
  • Needs Assessment
  • WIC Eligibility Verification
  • TANF/W-2 Single Parent Eligibility Verification
  • Signed WIOA intake application or registration form
  • Signed Individual Service Strategy
  • Case notes regarding observation of pregnancy status
NOTE: Case notes and other documentation related to this element must be maintained in compliance with Section 5.78 of this policy manual.
Individual with a Disability9 (ISY/OSY)
  • Self-attestation
    OR
  • School 504 records provided by student
  • Assessment test results


  • NOTE: Case notes and other documentation related to this element must be maintained in compliance with Section 5.710 of this policy manual.
Requires Additional Assistance (Youth Who Needs Additional Assistance)11 (ISY/OSY)

OSY participants qualifying under this criterion must also be low-income.

No more than 5 percent of newly enrolled ISY participants can be eligible based on this criterion.

NOTE: This criterion is defined by the local WDB in the Local Plan.
Documentation of low-Income status
  • See Section 12.5.3

    AND
Documentation to verify local WDB definition:
  • Self-attestation
  • Youth Requiring Additional Assistance Form
    OR
  • Signed WIOA intake application or registration form
  • Needs Assessment
  • Signed Individual Service Strategy
  • Locally developed form or other documentation related to local definition
  • Case Notes
School Dropout12 (OSY)
  • Self-attestation
    OR
  • Copy of educational institution enrollment record
  • Applicable records from educational institution (GED certificate, diploma, attendance record, transcripts, report card, or school documentation)
  • Signed WIOA intake application or registration form
  • Electronic records
  • Verbal Verification
Within Age of Compulsory School Attendance but Not Attending13 (OSY)
  • Self-attestation
    OR
  • Copy of educational institution enrollment record
  • Applicable records from educational institution (GED certificate, diploma, attendance record, transcripts, report card, or school documentation)
  • Signed WIOA intake application or registration form
  • Electronic records
  • Verbal Verification


  • 1 In addition to the acceptable documentation outlined below, career planners may use the WIOA Title I Youth Program Eligibility Self-Attestation Form.
  • 2 Per TEGL 23-19, Attachment II, Data Element 804 Data Element Validation is required.
  • 3 Per TEGL 23-19, Attachment II, Data Element 803 Data Element Validation is required.
  • 4 Per TEGL 23-19, Attachment II, Data Element 801 Data Element Validation is required.
  • 5 Per TEGL 23-19, Attachment II, Data Element 800 Data Element Validation is required.
  • 6 Per TEGL 23-19, Attachment II, Data Element 704 Data Element Validation is required.
  • 7 Per TEGL 23-19, Attachment II, Data Element 701 Data Element Validation is required.
  • 8 29 CFR § 38.41 requires that any medical or disability-related information about a particular individual, including information that could lead to the disclosure of a disability, must be collected on separate forms. All such information, whether in hard copy, electronic, or both, must be maintained in one or more separate files, apart from other information about the individual, and treated as confidential.
  • 9 Per TEGL 23-19, Attachment II, Data Element 202 Data Element Validation is required.
  • 10 29 CFR § 38.41 requires that any medical or disability-related information about a particular individual, including information that could lead to the disclosure of a disability, must be collected on separate forms. All such information, whether in hard copy, electronic, or both, must be maintained in one or more separate files, apart from other information about the individual, and treated as confidential.
  • 11 Per TEGL 23-19, Attachment II, Data Element 702 Data Element Validation is required.
  • 12 This criterion is not included as its own Data Element in TEGL 23-19, Attachment II, but is included as part of the Data Element Definition for Data Element 409.
  • 13 This criterion is not included as its own Data Element in TEGL 23-19, Attachment II, but is included as part of the Data Element Definition for Data Element 409.


Foster Care

Effective date: August 2, 2018

"Foster Care" means 24-hour substitute care for children placed away from their parents or guardians and for whom the state or tribal agency has placement and care responsibility. This includes, but is not limited to, placements in foster family homes, foster homes of relatives, group homes, emergency shelters, residential facilities, child care institutions, and preadoptive homes. A child is in foster care in accordance with this definition regardless of whether the foster care facility is licensed and payments are made by the state, tribal or local agency for the care of the child, whether adoption subsidy payments are being made prior to the finalization of an adoption, or whether there is federal matching of any payments that are made.

45 CFR § 1355.20



Aged out of Foster Care

Effective date: August 2, 2018

A foster child has aged out of foster care when s/he:

  • has turned 18 years of age
  • OR
  • continued in foster care after turning 18 years of age in order to attend secondary school or its equivalent on a full-time basis and subsequently completed the education program or turned 19 years of age (whichever came first)
  • OR
  • continued in foster care after turning 18 years of age in order to complete an individualized education program under section 115.787 of the Wisconsin Statutes (for individuals with disabilities) and subsequently completed the education program or turned 21 years of age (whichever came first).

Wis. Stats. 48.645(1)



Kinship

Effective date: August 2, 2018

"Kinship" means a relative other than a parent.

Wis. Stats. § 48.57(3m)(a)2



John H. Chafee Foster Care Independence Program

Effective date: August 2, 2018

The John H. Chafee Foster Care Independence Program provides states with flexible funding for programs that identify children who are likely to remain in foster care until 18 years of age and provide services that will help them successfully transition to self-sufficiency.

42 U.S.C. 677