Effective date: September 1, 2020
For each Dislocated Worker Program applicant, the following data elements must be collected and documented for federal reporting purposes,1 as outlined below. These elements do not impact program eligibility but may impact negotiated and adjusted levels of performance via the statistical adjustment model.
Consistent with the WIOA Title I Application Process Guidance, WDBs and their service providers must ensure that their WIOA Title I application forms include all the information needed to create an individual's record in ASSET. The WIOA Title I application form is considered an allowable self-attestation for these data elements.
NOTE: The list below is not exhaustive. Allowable forms of documentation for other required federal reporting elements are identified in other areas of this policy.
Data Element |
Example Documentation2NOTE: This list is not intended to be all-inclusive. |
---|---|
Sex |
|
Age/Date of Birth3 |
|
Ethnicity: Hispanic/Latino |
|
Race |
|
Limited English Language Proficiency |
|
Limited English Reading Ability (if Limited English Language Proficient) |
|
Limited English Speaking Ability (if Limited English Language Proficient) |
|
Primary Language (if Limited English Language Proficient) |
|
Eligible Veteran Status4 |
|
Current Education Status (School Status at Program Entry)5 |
|
Current Highest School Grade Completed |
|
Single Parent6 |
|
Current Employment Status |
|
Current Unemployment Insurance Programs (UI)7 |
|
Pell Grant Recipient |
|
Active Duty Military Spouse |
|
Foster Care (Foster Care Youth Status at Program Entry)8 |
|
Family Income at or Below the Current Federal Poverty Level (FPL) or 70% of the Lower Living Standard Income Level (LLSIL)9
Family size must be correctly determined and documented in order to correctly establish a low-income determination. NOTE: Information used to establish Family size is different from the information used to establish a household composition for the purposes of determining Economic Self-Sufficiency. NOTE: Family size is determined as of the date of eligibility determination. Family members who may have comprised part of the family during the past six months but no longer meet the definition of family should not be counted. See Income Guidance for included and excluded income types and the time span for calculating income. |
|
Unemployed Greater Than or Equal to 27 Consecutive Weeks (Long-term unemployed)10 |
|
FoodShare / (Supplemental Nutrition Assistance Program (SNAP))11 |
|
Temporary Assistance for Needy Families (TANF) / Wisconsin Works (W-2)12 |
|
Exhausting TANF/Wisconsin Works (W-2) within 2 years13 |
NOTE: It is not allowable to use screen prints from CARES to document TANF/W-2. |
Other Income-Based Public Assistance (Other Public Assistance Recipient)14 |
|
Offender or Ex-Offender (Ex-Offender Status at Program Entry)15
NOTE: Does not include speeding tickets or traffic court. |
|
Incarcerated at Program Entry (if Offender or Ex-Offender) |
|
Eligible Migrant and Seasonal Farmworker Status16 |
|
Individual with a disability17 |
NOTE: Case notes and other documentation related to this element must be maintained in compliance with Section 5.718 of this policy manual. |
Basic Skills Deficient19
|
|
English Language Learner20 |
|
Cultural Barriers |
|
Supplemental Security Income (SSI)/Social Security Disability Insurance (SSDI)21 |
|
Homeless(Homeless participant, Homeless Children and Youths, or Runaway Youth at Program Entry)22 |
|
Qualifying Employer Name |
|
Qualifying Dislocation Date (Actual Dislocation Date)23 |
|
Rapid Response Participation24 |
|
Offender/Ex-offender
Effective date: November 7, 2019
"Offender" or "ex-offender" means an adult or juvenile who is or has been subject to any stage of the criminal justice process.
Eligible Migrant Farmworker
Effective date: November 7, 2019
"Eligible migrant farmworker" means a seasonal farmworker whose agricultural labor requires travel to a job site such that the farmworker is unable to return to a permanent place of residence within the same day. The term also includes the farmworker's dependents.
Eligible Seasonal Farmworker
Effective date: November 7, 2019
"Eligible seasonal farmworker" means a low-income individual who: 1) for 12 consecutive months out of the 24 months prior to application for the program involved, has been primarily employed in agricultural or fish farming labor that is characterized by chronic unemployment or underemployment; and 2) faces multiple barriers to economic self-sufficiency. The term also includes the farmworker's dependents.
Wisconsin Works
Effective date: August 20, 2018
"Wisconsin Works" (W-2) is a limited-time program that provides temporary cash assistance and case management services to low-income parents and pregnant women who engage in work activities. https://dcf.wisconsin.gov/w2/parents/w2
FoodShare Wisconsin
Effective date: August 20, 2018
"FoodShare Wisconsin" helps people with limited money buy food they need for good health. FoodShare recipients are people of all ages who work but have low incomes, are living on small or fixed incomes, or have no incomes because they have lost their job, are retired, or are disabled and not able to work. https://www.dhs.wisconsin.gov/foodshare/index.htm
Family (20 CFR § 675.300)
Effective date: October 1, 2017
"Family" means two or more persons related by blood, marriage, or decree of court, who are living in a single residence, and are included in one or more of the following categories:
A "married couple" can either be a man and a woman or same-sex individuals. United States v. Windsor, 133 S.Ct.2675 (2013); 81 FR 56088
Public Assistance
Effective date: August 20, 2018
Revised date: September 1, 2020
"Public Assistance" means federal, state, or local government cash payments where eligibility is determined by a needs or income test.
As WIOA does not define "cash payments," DWD-DET used definitions provided by the U.S. Census Bureau and the U.S. Citizenship and Immigration Services to define "cash payments" as cash or a cash equivalent, such as a debit card or check, that can be spent however the recipient choses, and is not restricted to a specific purpose like groceries or childcare.
U.S. Census Bureau (https://www2.census.gov/library/publications/ 2013/acs/acsbr11-12.pdf); U.S. Citizenship and Immigration Services (https://www.uscis.gov/policy-manual/volume-8-part-g-chapter-10)
English Language Learner
Effective date: August 20, 2018
English Language Learner means an individual who has limited ability in reading, writing, speaking, or comprehending the English language because English is not his or her native language OR he or she lives in a family or community environment where a language other than English is the dominant language.
Supplemental Security Income
Effective date: August 20, 2018
"Supplemental Security Income" (SSI) is a federal income supplement program funded by general tax revenues (not Social Security taxes). It provides cash assistance to aged, blind, and disabled people who have little or no income so they can meet their basic needs for food, clothing, and shelter. https://www.ssa.gov/ssi/
Homeless
Effective date: August 20, 2018
"Homeless" means a person who lacks a fixed, regular, and adequate nighttime residence. This covers the following situations: (1) sharing the housing of other persons due to loss of housing, economic hardship, or similar; (2) living in a motel, hotel, trailer park or campground due to the lack of alternative adequate living accommodations; (3) living in an emergency or transitional shelter; (4) abandoned in a hospital; (5) awaiting foster care placement; (6) using a public or private place for nighttime residence that is not designed for or typically used by human beings for regular sleeping accommodations; (7) a child who has moved in the last 36 months either as a migratory agricultural worker or fisher or with a parent or spouse who is a migratory worker or fisher.
Disability (WIOA Sec. 3(25))
Effective date: August 20, 2018
"Disability" means:
OR