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10.6 Youth Incentive Payments | 10.6.2 Local Policy/Procedure Requirements

10.6.2 Local Policy/Procedure Requirements

Effective date: September 4, 2018

If a local WDB chooses to use incentive payments, it must have written policies and procedures in place that:1

  1. clearly identify the types of program milestones that qualify for incentive payments and award amount(s);
  2. specify any limitations (e.g., maximum amount in incentives a participant may receive during the period of participation);
  3. align with the local WDB's organizational policies;2

AND, DWD-DET requires that policies and procedures ensure that the incentive payments are:

  1. administered in a manner so that all participants receive equal rewards for equal achievements;
  2. outlined in the participant's individual service strategy (ISS) before the start of the program element for which the incentive payment is available; and
  3. processed through a voucher or similar method.

Note: The local WDB's policies and procedures must be outlined in writing before it can start awarding incentive payments.3 If a local WDB adds new opportunities for incentive payments, those must be covered by the local WDB's written policies and procedures before they can be extended to participants.

Note: Incentives for entertainment costs are prohibited.4 Examples include tickets for movies or sporting events, or gift cards to movie theaters or other venues whose sole purpose is entertainment.5 Additionally, local WDBs must follow 2 CFR part 200 requirements related to internal controls to safeguard cash and gift cards, which are essentially cash.6 The procurement of non-cash incentives must follow standard procurement procedures as stipulated in the Uniform Administrative Requirements, 2 CFR §200.318-320.