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Table of Contents

Chapter 2) The One-Stop (Job Center) Delivery System

Chapter 3) Program Funding and Grants Management

Chapter 4) Fiscal Management

Chapter 5) Non-Discrimination/Equal Opportunity and Affirmative Action

Chapter 6) Complaints, Grievances, and Appeals



Chapter 8) Adult and Dislocated Worker Programs

Chapter 9) Rapid Response

Chapter 12) File Documentation



WIOA Title I-A & I-B Policy & Procedure Manual
Ch. 7) Individual Training Accounts and Eligible Training Programs

7.5 Eligibility Denials and Terminations



7.5.2 Wisconsin's Procedures for Eligibility Denials and Terminations

Effective date: September 2, 2019

DWD-DET, as Wisconsin's State Workforce Agency, is responsible for determining (1) when new institutions and their training programs must be denied initial eligibility, (2) when eligibility must be terminated, and (3) what constitutes a substantial violation. Additionally, DWD-DET is responsible for removing training programs from the state's ETPL website if eligibility is terminated. DWD-DET's procedures for denying or terminating eligibility of registered apprenticeship programs is outlined in 7.8 Registered Apprenticeships.

Denial of Initial Eligibility

DWD-DET will deny initial eligibility for the following reasons:

  1. the institution does not meet the Institution Minimum Requirements;
  2. the institution is classified as an "Alternate" institution and is requesting to add a program to the ETPL website that does not satisfy at least one of the alternate eligibility criteria;
  3. OR
  4. the institution does not satisfy DWD-DET's institution-level or program-level information requirements.

When DWD-DET denies initial eligibility, it sends an email identifying the reason(s) for the denial to the institution's Officer (if the Officer has been independently identified) and to the individual who submitted the Institution Application.

Termination of Eligibility

Eligibility is terminated when, at any point:

  1. the institution takes steps within the ETPL Provider Portal to remove the training program from the ETPL website;
  2. the institution no longer meets DWD-DET's Institution Minimum Requirements;1
  3. the institution was classified as a "Standard" institution and it no longer meets one of the standard eligibility criteria;2
  4. the institution is classified as an "Alternate" institution and the program no longer meets one of DWD-DET's alternate eligibility criteria;
  5. the institution no longer supplies all required institution- and program-level information for the training program;
  6. the institution, as part of continued eligibility, does not timely submit required individual-level information for all students enrolled in the training program;
  7. the program was a registered apprenticeship program that has lost its registered status;3
  8. OR
  9. the institution is determined to have committed a substantial violation.4

In situations where eligibility is terminated solely because of the circumstances outlined in (5) and (6), above, the institution must submit the required information before the program can be republished to the ETPL website. DWD-DET does not consider either of these situations to rise to the level of a substantial violation.

Criteria for Substantial Violations

DWD-DET considers an institution to have committed a "substantial violation" when:

  1. DWD-DET determines that the institution intentionally supplied inaccurate information within the ETPL website's Provider Portal;
  2. the institution, over a period of five years, has had three separate complaints filed against it under 29 CFR part 38 of the WIOA nondiscrimination and equal opportunity provisions that have resulted in final determinations5 finding one or more violation(s);
  3. the institution is found to have not complied with the corrective or remedial actions identified to end and/or redress the violation(s) stemming from a single complaint under 29 CFR part 38;

    AND/OR
  4. there is an order against the institution under 29 CFR § 38.113 suspending, terminating, denying, or discontinuing WIOA Title I financial assistance to the institution.
  5. Note: For (b) and (c), if DWD-DET receives a WIOA participant complaint alleging these types of substantial violations, DWD-DET will refer the complaint to the appropriate state or federal investigative body for a determination. If a local WDB receives the complaint, it must notify DWD-DET.

Removal from the ETPL Website

Typically, DWD-DET terminates a training program's eligibility and removes it from the ETPL website during the continued eligibility process; however, DWD-DET may terminate eligibility at any time if it determines that there are grounds to do so. When DWD-DET terminates a training program's ETPL eligibility, it sends an email that identifies the reason(s) for the termination to the institution's Officer and all of the institution's ETPL Provider Portal users.

If DWD-DET determines that an institution committed a substantial violation, DWD-DET removes the institution and all of its programs, including registered apprenticeships, from the ETPL website for a minimum of two years. The period of removal lasts for two years from the date of that determination. However, the period of removal may (and often will) extend beyond two years if there are multiple determinations stemming from multiple levels of review, including determinations made under 29 CFR part 38. The two-year period, in these cases, is calculated from the date of the final determination.6 During the period of removal, the institution is prohibited from publishing new training programs to the ETPL website. Following the period of removal, the institution must follow Wisconsin's Initial Eligibility Procedure if it wishes to have its training program(s) added to the ETPL website. DWD-DET determines WIOA substantial violation periods of noncompliance and fund reclamation procedures on a case-by-case basis.




Officer

Effective date: September 2, 2019

The training institution's Officer is typically an owner, president, vice president, other executive-level representative of the institution, board director or provost.

The Officer is an individual who, acting on behalf of the institution, is authorized to (1) sign the ETPL Agreement and (2) designate individuals who manage ETPL Provider Portal user access for the institution.

 
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