7.4 Eligibility | 7.4.8 Information Requirements

Table of Contents 

7.4.8 Information Requirements

Effective date: September 2, 2019

Revised date: November 1, 2019

Revised date: January 9, 2020

In an effort to streamline and standardize data collection from institutions, DWD-DET requires institutions to submit information consistent with federal ETP performance reporting requirements. Furthermore, DWD-DET requires and requests some additional information that the local WDBs consider helpful when participants and career planners evaluate training programs.

Institution-Level Information

DWD-DET requires institutions, other than registered apprenticeships, to complete and submit an Institution Application through the ETPL Provider Portal. The online application contains fields for the following information:

Field	Required	DOL1 or DWD-DET Requirement
Name of Institution	Y	DOL
Institution's Federal Employer Identification Number (FEIN)2	Y	DWD-DET
Institution's address for its main location (city, state, and 5-digit zip code)	Y	DOL
Institution's phone number	Y	DWD-DET
Institution's website	N	DWD-DET
Institution's date of establishment	Y	DWD-DET
Type of Institution3	Y	DOL
Institution's description	Y	DOL
Institution's accreditation information4	Y	DWD-DET
National Council for State Authorization Reciprocity Agreement (NC-SARA) membership5	Y	DWD-DET
Wisconsin Education Approval Program (EAP) status6	Y	DWD-DET
Contact information for the individual submitting the Institution Application	Y	DWD-DET

Program-Level Information

DWD-DET requires institutions, other than registered apprenticeships, to submit program-level information through the ETPL Provider Portal. The institution will be asked to supply the following information for each program it would like on the ETPL:

Field	Required	DOL7 or DWD-DET Requirement
General Program Information
Name of training program	Y	DOL
Wisconsin Technical College System (WTCS) Program ID (if applicable)	Y	DWD-DET
URL for information about the training program	N	DOL
Training program description	Y	DOL
Classification of Instructional Programs (CIP) code8	Y	DOL
O*NET-SOC code(s) associated with the training program9	Y	DOL
Training program format (in-person, online, or combination)	Y	DOL
Minimum education required for entry	Y	DOL
Additional prerequisites (if applicable)	Y	DWD-DET
How often the training program is offered	N	DWD-DET
Whether the training program is competency-based	Y	DOL
Length of the training program (in weeks)	Y	DOL
Hours per week a student spends attending class or other instructional activities	Y	DOL
Whether the training program is full-time, part-time, or both	N	DWD-DET
Whether classes are offered during days, evenings, and/or weekends	N	DWD-DET
Whether the training program is part of a career pathway10	N	DWD-DET
Whether the training program is in partnership with a business11	Y	DOL
Whether the training program offers job placement services	N	DWD-DET
Whether the training program offers tutoring	N	DWD-DET
Application deadline(s) for the training program	N	DWD-DET
Any program credit hours	N	DWD-DET
Training program's date of establishment	N	DWD-DET
Site name and address for the training program (city, state, and 5-digit zip code)12	Y	DWD-DET
Point of contact for the training program and the individual's contact information	Y	DWD-DET
Point of contact for disability and language accommodation services	N	DWD-DET
Potential outcome of the training program13	Y	DOL
Name of credential received for completion of the training program14	Y	DOL
Cost of tuition and required fees	Y	DOL
Cost of books	Y	DOL
Cost of supplies / materials	Y	DOL
Cost of other program fees and description of fees	N	DWD-DET
Whether financial aid is available for the training program	Y	DWD-DET
The refund policy	Y	DWD-DET
Individual-Level Information for All Students15
Student's first name	Y	DWD-DET
Student's middle initial	N	DWD-DET
Student's last name	Y	DWD-DET
Student's suffix	N	DWD-DET
Student's SSN16	N	DWD-DET
Student's sex17	Y	DWD-DET
Student's date of birth18	Y	DWD-DET
Student's actual program start date	Y	DWD-DET
Student's actual program end date	N*	DOL
Whether the student completed the program	N*	DOL
Whether the student withdrew from the program	N*	DOL
Whether the student transferred from the program	N*	DOL
Whether student attained a credential during the program19	N*	DOL
Whether the student attained a secondary school diploma or its recognized equivalent during the program20	N*	DOL
Program Information for Alternate Institutions (only one is required)
Program accreditation information21	N	DWD-DET
Whether the training program relates to barbering, cosmetology, real estate, substance abuse counselor, aesthetics, electrology, manicuring, medication aide, certified nursing assistant, or lead and/or asbestos removal training	N	DWD-DET
Whether the training program relates to Community Based Residential Facilities (CBRFs) and, if so, the name(s) and instructor ID(s) for all the instructor(s)	N	DWD-DET
Whether the training program is a pre-apprenticeship	N	DWD-DET
Whether the training program is on another state's ETPL and the name of the state22	N	DWD-DET
Letter of support from a trade association	N	DWD-DET
Letters of support from three employers	N	DWD-DET

* This field is required if the student has an actual program end date because the student completed, withdrew or transferred from the program.

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• ¹ DOL requires several data elements as part of annual ETP reporting. See DOL's ETA-9171.
• ² DWD-DET uses IRS.gov and Wisconsin's Unemployment Insurance database to verify FEINs. If DWD-DET cannot verify the institution's FEIN, the institution will be asked for its Dun & Bradstreet D-U-N-S Number via email.
• ³ DOL requires that an institution select whether it is: (1) an institution of higher education that only awards or primarily awards associate's degrees, (2) an institution of higher education that that only awards or primarily awards bachelor or higher degrees, (3) an institution of higher education where the majority of credentials awarded are community college certificates of completion or technical diplomas, (4) an institution that is a Registered Apprenticeship provider, (5) an institution that is a private non-profit provider, (6) an institution that is a private for-profit provider, (7) an institution that is a public provider, or (8) an institution that is a type not already listed.
• ⁴ DWD-DET requires that the institution indicate if it is accredited by an accrediting organization approved by the Council for Higher Education Accrediting (CHEA). CHEA is considered the largest national advocate for promoting academic quality through accreditation. It is an association with approximately 3,000 degree-granting colleges and universities and recognizes 60 institutional and programmatic accrediting organizations, including the Higher Learning Commission.
• ⁵ NC-SARA is a voluntary agreement among its member states and U.S. territories that establishes comparable national standards for interstate offering of postsecondary distance-education courses and programs.
• ⁶ The Wisconsin EAP is a postsecondary education regulatory agency that evaluates and approves private trade, technical, career, distance learning, and degree-granting schools.
• ⁷ DOL requires several data elements as part of annual ETP reporting. See DOL's ETA-9171.
• ⁸ DOL requires one CIP code for a program. CIP codes may be accessed online; a lookup table is also available in the ETPL Provider Portal.
• ⁹ DOL requires at least one O*NET-SOC code but allows institutions to report up to three for a program. O*NET-SOC codes may be accessed online; a lookup table is also available in the ETPL Provider Portal.
• ¹⁰ DWD-DET determined that the term "career pathway" used for purposes of the ETPL does not have to meet the definition used at WIOA sec. 3(7).
• ¹¹ 20 CFR § 680.450(e)(3)
• ¹² DWD-DET does not require online-only programs to provide site information.
• ¹³ DOL requires the institution to select at least one potential outcome for the training program from the following list: (1) an industry-recognized certificate or certification, (2) Certificate of Completion for a registered apprenticeship, (3) a license recognized by the state involved or the federal government, (4) an associate's degree, (5) a bachelor's degree, (6) a community college certificate of completion or technical diploma, (7) a secondary school diploma or its equivalent, (8) employment, (9) a measurable skill gain leading to a credential, or (10) a measurable skill gain leading to employment. Institution staff should make the selection(s) to the best of their knowledge. DWD-DET, however, reserves the right to modify the type of program outcome(s) published on the ETPL website based on DOL's guidance on WIOA-recognized credentials. If changes are made, DWD-DET will notify the institution. DWD's Performance Advisory Committee (PAC) periodically reviews programs' selected outcomes and makes the ultimate determination on whether the selections meet WIOA's definition.
• ¹⁴ DOL requires this information if a credential is listed as a potential outcome.
• ¹⁵ DWD-DET requires the institution to submit a .csv file of individual-level information for all students, by program year, to fulfill its DOL annual ETP performance reporting requirements. Institutions that are part of Wisconsin's Technical College System (WTCS) are not required to submit the .csv file for programs that are assigned a unique WTCS identification number because the WTCS Office supplies DWD-DET with the information needed for annual ETP performance reporting. WTCS institutions must, however, submit the .csv file for any program that is not assigned a unique WTCS identification number.
• ¹⁶ Students' SSNs are needed to perform employment and wage matching to the State's Unemployment Insurance data. This is done as part of DOL-required performance reporting. If institution staff do not submit student SSNs for a program, DWD reports a "0" for that program's employment and wage outcomes on the published ETPL. If staff submit an incomplete list of student SSNs, DWD-DET reports the average of verified outcomes and publishes the average, along with the percent of students that were verified for that program.
• ¹⁷ This field is required to help ensure accuracy of employment and wage matching to the State's Unemployment Insurance data.
• ¹⁸ This field is required to help ensure accuracy of employment and wage matching to the State's Unemployment Insurance data.
• ¹⁹ This field is required for students who are indicated as having an actual program end date.
• ²⁰ This field is required for students who are indicated as having an actual program end date.
• ²¹ The institution may indicate if the training program is accredited by an accrediting organization approved by the Council for Higher Education Accrediting (CHEA).
• ²² If the institution indicates the training program is on another state's ETPL, DWD-DET requires that it provide the name of the state (only one state is required, even if the training program is on multiple states' ETPL).