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1.6 Maintenance and Retention of Records | 1.6.2 Maintenance and Custody of Records

1.6.2 Maintenance and Custody of Records

Effective date: July 1, 2020

DWD-DET requires its grantees to maintain records related to the management and administration of the grant sufficient to:

All records within the local WDA must be standardized to ensure consistent data collection and reporting.4

All records pertaining to DWD-DET grants are subject to Wisconsin Open Records Statute.5

Individuals' records must be retained in a manner that protects the confidentiality of their Personally Identifiable Information (PII)6 and equal opportunity data and other information.7

Each local WDB must make available to DWD-DET any reports, records, plans, or any other data that is required to be submitted by law, regulation, or policy, or upon official DWD-DET request8 for as long as the records are retained.9

DWD-DET may require the transfer of certain records from the grantee or subrecipient if the organization is no longer able to maintain custody of those records.

DWD-DET requires that records must be retained and stored in a manner that will preserve their integrity and admissibility as evidence in any audit or other proceedings. The burden of production and authentication of the records is the responsibility of the custodian of the records. Electronic retention of records, including the use of cloud-based storage systems, is allowable, assuming the electronic storage meets all other retention requirements outlined in WIOA, OMB's Uniform Administrative Guidance, DWD-DET data sharing agreements, and this policy manual.