A payment amount is required for any payment type entered, except Salary Continued, even if the return to work date is not yet available. Make sure that you enter the total paid to date for the period in question, and not the most recent check amount. The payment amount can be updated at a later date if it changes. Please see below for instructions on how to do this.
This will occur for two reasons. First, the payment type differs from the payment type previously reported. Second, a disability period has already been reported the date(s) that you are entering occur between the previously reported dates.
The View Payment Screen will show you the exact payment type(s) and the disability period dates that are on record in the WC Division database. If you need to have the disability period last day worked or payment type changed please use the Email Reply feature to request the changes. Use the Send WKC-13 button to continue with any additional entries.
TPD is paid for an entire week (Sunday through Saturday) unless it begins in the week that the injury occurred. If TPD begins in the week that the injury occurred then the last day worked is equal to the date of injury. You will not receive the above error message if the last day worked is NOT a Sunday and it is equal the date of injury. If TPD begins in any other week, the last day worked is always a Sunday.
The return to work date for TPD is always a Sunday.
Whenever there is TTD and TPD in the same week, the entire week is figured as TPD and reported accordingly.
If the claimant has not been paid for the three days of TTD, then fill out the Internet TPD worksheet as an entire week of TPD and pay the claimant whatever the TPD rate is for the week.
If the claimant has been paid for the three days of TTD, then when filling out the Internet TPD worksheet enter as the wages earned whatever the claimant earned for the week from the employer. Do not include as wages earned what the claimant was paid in TTD. When figuring out what the claimant is owed, subtract whatever has been paid in TTD from the TPD rate for the week.
Click on the "Send WKC-13" button. Notice that the payment type is missing. Enter the correct payment type and then submit the information. This signals our program to move the claim out of investigation status, and you will now find the claim in "waiting for last supplemental report WKC-13" status.
In this case the period in question needs to be skipped. Accomplish this by splitting the period of TPD into two periods on the WKC-13, with one period before the non-compensable week(s) and one period after. You will then have to complete two worksheet entries, one for the first period and one for the second.
Assume that the person is going from Salary Continued to TTD. You need to show a one day overlap, which can be done as follows: Make the last day worked for the period of TTD one day prior to the return to work date for the period of Salary Continued. The same format holds true when going from TTD to Salary Continued.
In the former case fees are held back from the claimant's disability payment, but not yet paid to the attorney. In the latter case fees are held back from the claimant's disability payment, and then paid to the attorney.
Click on the "Reset" button on the bottom of the screen. This will erase all of the information just entered in the screen's fields and return them back to blank. It will also deselect any radio buttons that were just selected.
You cannot do this via the Internet. Call us at (608) 266-1340 and one of our staff can make the change for you.
Click on the Attorney Info button and you will be taken to the Attorney Information Page. From here you can see if an attorney already exists on the claim, add a new attorney to the claim and update existing attorney information. On the bottom of the Attorney Information Page there is a Help button. Click on it for more detailed information.
You do not have to re-submit the claim's payment history. Assume, for example, a claim that has three closed pay periods and one open pay period. When submitting a WKC-13 to close the open pay period the payment type, last day worked and amount paid will be pre-filled for this period. Simply enter this period's return to work date; you do not need to enter any information pertaining to the previously reported closed periods.
Enter the information on the six lines and submit the WKC-13. When you are presented with the Confirmation Screen select YES to the question "do you want to enter more payment information for this claim now?" A new WKC-13 will appear with six blank lines that you may now enter your additional payment information.
You need to submit a WKC-13A with the updated wage information.
Select the "View Payments" button on the Claim Details screen for the claim and you will see the entire payment history for the claim, including any balance due if applicable. You can also select this button from the Confirmation Screen reached after the successful submission of a WKC-13.
When you click on the "Submit" button and your WKC-13 is accepted you will receive the following message: "Your WKC-13 has been successfully processed". If it is not accepted, you will receive an error message indicating what must be changed before the submission will be accepted. Always click on the "Submit" button when you finish your entry work in order to submit your supplemental report.
If you select YES, then you will be taken back to the WKC-13 payment screen so that you can enter more payments for the claim. If you select NO, then you will be taken back to the list of pending claims.
If you select YES, the claim will remain on the pending report in "waiting for last WC13" status. If you select YES, then the claim will remain on the Pending Reports in "waiting for last WC13" status. If you select NO, then the claim will be evaluated to determine if all payments paid to date are paid correctly. If all payments are paid correctly and any TPD payments made have been verified, then the claim will move into the next appropriate status (which may be closed, in which case the claim will disappear from the Pending Reports). If there is more than 3 weeks of disability, the claim will most likely move to "waiting for final medical report" status.
If the pay period is over three weeks but the person has returned to work, then select NO. This will put the claim into "waiting for final medical report" status, which is where it should be. If the pay period is three weeks or less and the person has returned to work then you need to go up to the "Do you want to enter more payment information for this claim now?" question on the Confirmation screen and select YES. You will be taken back to the WKC-13 screen where you should enter a medical report expected date in the Date Final Medical Report Anticipated field and then click Submit. This will hold the claim open and waiting for the medical report.
Enter new values in these fields and submit. You do not need to send payment information with your submission. The date of injury can only be changed to plus or minus six days from the original date, as long as the new date is not after the last day worked. For changes outside of this parameter please notify us via the Email Reply feature and staff will make the change.
This cannot be accomplished through the Internet WKC-13. If you need to make this change then please use the Email Reply feature to notify our staff of the new last day worked. You may, however, change the payment amount and/or return to work date without contacting our staff.
The Internet WKC-13 does not allow for either or these changes to be made. Please use the Email Reply in order to let staff know which pay period needs to be deleted or changed. You may, however, change the payment amount and/or return to work date without contacting our staff.
Go to the View Payments screen for the claim in order to see the exact payment type, last day worked and return to work date for the under paid period in question. Click on the Send WKC13 button. On the WKC13 screen enter the exact payment type, last day worked and return to work date for the under paid period in question. In the Amount Comp Paid field enter the total amount paid/due, and then click Submit. Do not simply enter the amount of the balance due in the Amount Comp Paid field, as this will lead to another balance due.
You can change the amount paid for a pay period that has a return to work date by submitting an Internet WKC-13. Besides putting in the new payment amount you must make sure to include the existing payment type, last day of work and return to work dates for the payment period in question. If you do not include this information the submission will return an error message to you. If you want to change the amount paid for an open pay period, i.e. a period without a return to work date, simply enter the new amount, as the payment type and last day worked will be pre-filled. Always make sure that you enter the total paid to date for the period in question, and not the most recent check amount.
Submit an Internet WKC-13 that includes the applicable payment type and last day worked for the payment period in question, along with the new return to work date. If you have a new payment amount also include that, otherwise you need to enter in the existing payment amount. Make sure that the new return to work date does not overlap with any other payment periods that the claim may have, as this will return an error message.
Go to the View Payments screen for the claim in order to see the exact payment type, last day worked and return to work date for the under paid period in question. Click on the Send WKC13 button. On the WKC13 screen enter the exact payment type, last day worked and return to work date for the under paid period in question. In the Amount Comp Paid field enter the total amount paid/due, and then click Submit. Do not simply enter the amount of the balance due in the Amount Comp Paid, as this will lead to another balance due.
Please do not close these claims as no lost time via the Pending Reports. For occupational hearing loss claims we still need to have the medical report and audiogram so a permanent disability rating worksheet can be completed.
You can ignore the existing last day worked on the screen and just submit the information. Our program logic will detect a PPD payment and therefore not record the last day worked in our database.
Any pertinent information related to wage. For example, if the claimant goes from part time to full time or vice-versa, you can let us know the date of that change. Or, if you are paying a claimant based upon same or similar or a volunteer fire department, you can tell us upon what you are basing the wage.