Vocational Rehabilitation - Program Policy Manual/Addendum B (DVR Fee Schedule)

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DVR Program Policy Manual/Addendum B
DVR Fee Schedule
(Updated 04/2016)

These fees are established in accordance with federal guidelines that permit an agency to establish fee limits for services designed to ensure a reasonable cost to the program for each service. If the service is provided as a direct payment to the individual, either a receipt or other appropriate documentation that the funds were used as intended is required. The procedure for requesting an exception to this fee schedule is
described in DVR's Exception Request/Process Form (DVR-14918-E).

Goods/Services	Price	Comments
Computers	Up to $800; Price comparison is required.	Includes CPU, keyboard, monitor, printer, modem and basic software. Does not include cost of assistive or rehabilitation technology devices or software.
Medical Services to Improve Functioning if Required to Achieve the Employment Outcome in a Plan for Employment	See Comments at Right.	For medical services and equipment, the Medical Assistance price list will be the maximum allowable price. If procedure or item is not on list, obtain three price estimates. Reference the DVR web site http://dwd.wisconsin.gov/dvr/fee_schedules.htm. For hearing aids, the process outlined in the Purchasing Hearing Aids Directive should be followed.
Occupational Tools and Equipment	Up to $3,000; Price comparison is required.
Child Care	County Approved Rate.	Use the County Approved rate for childcare reimbursement at the 100% level. If applicable, consider Wisconsin Shares program as a comparable benefit.
Assistive Technology	Up to $10,000; Price comparison is required. Spending authority limits remain in place.	Assistive technology may be needed and appropriate: During the assessment for determining eligibility Assessment of VR needs Development of the IPE During IPE Services Annual reviews of ineligibility decisions Annual review of extended employment Post-employment services Existing Business: DVR may have financial participation in purchase of assistive technology services and equipment identified as necessary for the consumer to perform the essential functions of a job. DVR cannot participate in purchase of services or equipment identified for business use only. If an item cannot be adapted or modified and a new item or piece of equipment is recommended for purchase with the adaption or modification, DVR will only be responsible for the adaption or modification portion and the business owner or business owner /consumer will be responsible for the remainder. Trade in value can be included as a portion of a financial contribution.
Maintenance	Actual Increased Costs.	Reference policy for the circumstances under which the DVR pays for maintenance. Maintenance costs to support post secondary training are included in the DVR Training Grant. Additional DVR funding for maintenance cost to support post secondary training requires approval of an exception.
Training not covered by Financial Aid	Up to $5,000 in a 12 month period	Reference current issued guidance for Non-FAO Training.
Self-Employment Business Start-Up A DVR approved business plan is required. See Self-Employment Start-Up Toolkit. DVR's financial participation will be used to purchase services and equipment identified in the approved business plan and must follow DVR's purchasing policies. The business's start-up cost excludes costs for training, assessments, and rehabilitation technology services. A consumer will need to demonstrate ability to cover % not covered by DVR as well as working capital as outlined below. Working capital is defined as: Demonstration of funds available to cover costs of day-to-day operations of business and obligations (e.g., maintaining inventory, short-term obligations and expenses, etc.). It is the money needed to keep the business running until it generates enough revenue to pay for itself. This could be through cash, loans, grants, investors, etc. This does not include the owner's draw or depreciation amounts. For the consumer's participation amount, DVR can consider the dollar value of existing equipment that the consumer will use in the operation of the business (in-kind contribution). Please note: This cannot be used for demonstration of working capital.
Identified Start-Up Costs	DVR Financial Participation for Start-Up Costs	DVR Consumer Demonstrated Working Capital
$1 - $10,000	100%	2 months
$10,001 & up	50%	4 months

Goods/Services

Price

Comments

Computers

Up to $800;
Price comparison is required.

Includes CPU, keyboard, monitor, printer, modem and basic software. Does not include cost of assistive or rehabilitation technology devices or software.

Medical Services to Improve Functioning if Required to Achieve the Employment Outcome in a Plan for Employment

See Comments at Right.

For medical services and equipment, the Medical Assistance price list will be the maximum allowable price. If procedure or item is not on list, obtain three price estimates. Reference the DVR web site http://dwd.wisconsin.gov/dvr/fee_schedules.htm.

For hearing aids, the process outlined in the Purchasing Hearing Aids Directive should be followed.

Occupational Tools and Equipment

Up to $3,000;
Price comparison is required.

Child Care

County Approved Rate.

Use the County Approved rate for childcare reimbursement at the 100% level.

If applicable, consider Wisconsin Shares program as a comparable benefit.

Assistive Technology

Up to $10,000;
Price comparison is required.

Spending authority limits remain in place.

Assistive technology may be needed and appropriate:

During the assessment for determining eligibility
Assessment of VR needs
Development of the IPE
During IPE Services
Annual reviews of ineligibility decisions
Annual review of extended employment
Post-employment services

Existing Business: DVR may have financial participation in purchase of assistive technology services and equipment identified as necessary for the consumer to perform the essential functions of a job.

DVR cannot participate in purchase of services or equipment identified for business use only.

If an item cannot be adapted or modified and a new item or piece of equipment is recommended for purchase with the adaption or modification, DVR will only be responsible for the adaption or modification portion and the business owner or business owner /consumer will be responsible for the remainder. Trade in value can be included as a portion of a financial contribution.

Maintenance

Actual Increased Costs.

Reference policy for the circumstances under which the DVR pays for maintenance. Maintenance costs to support post secondary training are included in the DVR Training Grant. Additional DVR funding for maintenance cost to support post secondary training requires approval of an exception.

Training not covered by Financial Aid

Up to $5,000 in a 12 month period

Reference current issued guidance for Non-FAO Training.

Self-Employment Business Start-Up

A DVR approved business plan is required. See Self-Employment Start-Up Toolkit.

DVR's financial participation will be used to purchase services and equipment identified in the approved business plan and must follow DVR's purchasing policies.
The business's start-up cost excludes costs for training, assessments, and rehabilitation technology services.
A consumer will need to demonstrate ability to cover % not covered by DVR as well as working capital as outlined below.
Working capital is defined as: Demonstration of funds available to cover costs of day-to-day operations of business and obligations (e.g., maintaining inventory, short-term obligations and expenses, etc.). It is the money needed to keep the business running until it generates enough revenue to pay for itself. This could be through cash, loans, grants, investors, etc. This does not include the owner's draw or depreciation amounts.
For the consumer's participation amount, DVR can consider the dollar value of existing equipment that the consumer will use in the operation of the business (in-kind contribution). Please note: This cannot be used for demonstration of working capital.

Identified Start-Up Costs

DVR Financial Participation for Start-Up Costs

DVR Consumer Demonstrated Working Capital

$1 - $10,000

100%

2 months

$10,001 & up

50%

4 months

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DVR Program Policy Manual/Addendum B DVR Fee Schedule (Updated 04/2016)

DVR Program Policy Manual/Addendum B
DVR Fee Schedule
(Updated 04/2016)