Purchase Order Instructions
From: Glenn, Enid - DWD
Sent: Tuesday, March 8, 2016 2:24 PM
To: DWD DL DVR All
Subject - Purchase Order Instructions
Information for all DVR WDA staff:
- Immediately with due date of Wednesday, March 30th, for all orders to be reviewed and appropriately updated.
Why is this instruction being made?
As in years' past, the high volume and total dollar amount of purchase orders consume budget authority. When all budget authority is consumed by expenditures and purchase orders we cannot release payments to vendors/consumers or approve new orders until funds are released. This will occur through the order reductions or when new funds are appropriated on July 1st. In order to avoid reaching the budget authority limit, DVR staff are asked to follow the attached instructions in reviewing all purchase orders.
This is not an expenditure issue, but an obligation issue; therefore the reduction of purchase orders will allow payments and new orders to process through the end of the state fiscal year.
3 outcomes are anticipated:
- Purchase orders no longer needed will be canceled/finalized.
- Orders coded to FFY15 will be re-coded to the FFY16 project code if the PO will remain open.
- Services identified in the instructions will have order amounts reduced to $1.
Review all purchase orders and follow attached instructions.
Questions should be directed to your Director or Supervisor.
Thank you for your assistance in managing obligations!