1. Purpose of DVR & Roles 2. Applying for DVR 3. Eligibility & DVR Wait List (OOS) 4. Plan for Employment (IPE) 5. DVR Services 6. Fiscal/Purchasing 7. Closing a DVR Case 8. Consumer Rights & Legal Info 9. Service Providers & Projects 10. Technical & General Info 11. A-Z Resources List 12. Chronological Announcements

Chronological Announcements

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2018

Revision/Creation Date Announcement Synopsis of Material/Change
10/24/2018 Background Check Procedure Update Updated instructions and reminders for how to obtain a DOJ background check on a consumer.
10/01/2018 Prior Authorization Requirements To inform DVR BCS managers about requirements to obtain prior authorization for certain purchases before creating the Purchase Order (PO).
10/01/2018 STAR administrative (operations) coding changes Changes to coding on expense (travel) reports and p-card transactions effective 10/01/2018.
09/21/2018 Masking of Social Security Numbers Starting 9/28/18, Social Security Numbers will generally be masked in IRIS and new search options will be available. Guidance has been updated.
09/21/2018 Employer of Record Rate Changes Purchase Orders created October 1, 2018 or later will be subject to the new EOR rates.
08/31/2018 Updated instructions for Consumer Purchases FFY 19 Updated instructions and procedures for Instructions and Procedures for Consumer Purchases for Federal Fiscal Year (FFY) 19.
08/03/2018 Continue Existing Schooling button reminders Updated instructions and reminders for how to use the Continue Existing Schooling button in the training grant portal.
08/02/2018 New Fiscal Practices Manual with Training Activities The Fiscal Practices Manual and Invoice Resolution Form (DVR-14726-E) have been updated.
07/27/2018 Purchasing Interpreter Services for Individuals - Prior to Becoming a DVR Case DVR-specific instructions for interpreting services for individuals who are not yet consumers (i.e., don't have a case yet) are updated for the new state fiscal year.
07/26/2018 OJT and S-OJT Services Updated Changes have been made to the On-The-Job Training (OJT) and Student On-The-Job Training (S-OJT) services.
07/16/2018 Training Grants for 2018-2019 Information has been entered in IRIS for DVR training grants and DVR staff may go ahead and create training grants for the 2018-2019 academic year.
07/03/2018 Internship/Temporary Work (I/TW) Employer of Record Reminders Please see reminders from DVR's Employer of Record-Opportunities Inc.
06/27/2018 Corresponding Order of Selection Decisions To inform staff they should complete a corresponding OOS decision for every completed eligibility, including every eligibility that is updated.
06/26/2018 Wage Documentation and Technical Specification Updates To inform staff of the release of updated statewide technical specifications and guidance on wage documentation for successful (26) closures.
06/15/2018 Outlook Calendar Setting Change To ensure that DVR consumer Personally Identifiable Information (PII) in Outlook is kept confidential and not viewable by those outside of DVR, follow these instructions: Changing Calendar Permissions in MS Office 365 Outlook.
06/04/2018 Instructions for State Fiscal Year (SFY) Purchase Orders The new state fiscal year begins July 1st. Please use the Instructions for State Fiscal Year (SFY) Purchase Orders. The instructions include important dates for processing.
06/01/2018 Existing Business Policy and Form Update Purpose: To inform DVR staff of the updated Existing Business Policy and Existing Business Review Form.
05/08/2018 TJX Work Experience Update Purpose: To inform staff of the release of an updated guidance piece detailing DVR's process in coordinating work experiences with TJX Companies, Inc. (TJX).
04/13/2018 Training Grant Signatures and Updates Purpose: To provide updated instructions to collect signatures for students attending a FAFSA eligible program and to provide an update related to training grant changes for the Academic year 2018-2019.
04/03/2018 Profitability Assessment Provider Information Purpose: To inform staff that a statewide contract has been completed and CAP Services has been selected to administer all profitability assessments for existing businesses.
03/12/2018 Media/Legislative Inquiry Guidance Purpose: To inform DVR staff of policy and expectations related to the handling of inquiries from media or legislative office representatives.
03/08/2018 Potentially Eligible Guidance - Updated The Potentially Eligible Guidance and Process document has been updated to clarify how to make a PE DVR consumer into a regular DVR consumer.
02/28/2018 Employer of Record Incident/Accident Reporting Update DVR's Employer of Record-Opportunities Inc.'s has implemented a new safety section at www.dpsworks.com to assist with incident/accident reporting for DVR Consumers participating in an Internship/Temporary Work. The Opportunities Inc. Incident/Accident Reporting reporting process has also been updated.
02/26/2018 Youth Seeking Subminimum Wage Employment & Auxiliary Aids Updates The guidance for youth seeking subminimum wage employment and the definition of auxiliary aids for pre-ETS were updated.
02/08/2018 Project SEARCH Fee Schedule Updated The Project SEARCH fee schedule was updated to provide further guidance and clarification on funding.

2017

Revision/Creation Date Announcement Synopsis of Material/Change
12/20/2017 Training Grant Instructions for Spring Term 2018 Training Grants will need to be processed in IRIS for Wisconsin based system schools. All other schools will be processed using the Excel form via email as has been done in the past. See announcement/material for reminders.
12/15/2017 FFY 17 Purchase Order Instructions See the PO Coding Clean Up document.
11/27/2017 Comprehensive Transition Training Programs (Think College) Guidance To inform DVR staff of the new guidance on funding of Comprehensive Transition Training Programs (Think College).
11/06/2017 Pre-ETS Assessment Coding We will be creating a new Pre-ETS code for Job Shadows based on this information. The new Code will be Pre-ETS 225 - Job Shadow. This new code will not be released into IRIS until November 17, 2017.
10/27/2017 Pre-Employment Transition Services Policy Edits have been made to IRIS as well as several policy, resource and guidance documents to assist staff in implementing this new provision under WIOA CFR 361.48.
10/20/2017 Potentially Eligible Guidance The Potentially Eligible Guidance informs staff of a new population of students who can receive Pre-Employment Transition Services (Pre-ETS) through DVR.
10/19/2017 Employer of Record Payroll Portal Announcement DVR's Employer of Record Opportunities Incorporated has developed an Applicant and Time Entry Portal that will be made available to DVR Service Providers working with DVR consumers that are participating in an Internship/Temporary Work (I/TW).
10/03/2017 Change to Internship/Temporary Work Agreement The Internship/Temporary Work Agreement has been revised.
10/03/2017 Employer of Record Rate Changes Effective 10/16/17 To align with the newly negotiated price for the Employer of Record Service, the Employer of Record - Opportunities Incorporated document has been updated to reflect rate changes.
10/02/2017 FFY2018 Administrative (Operations) Coding DVR-specific instructions for administrative (operations) charges for FFY2018 (October 1, 2017 - September 30, 2018). The FFY Instrictions provides information on the changes for federal fiscal year 2018 (FFY2018) for administrative (operations) costs, such as HCM, p-cards and travel expenses.
09/22/2017 New Project SEARCH Webpages DVR is proud to announce that we have launched webpages solely dedicated to Wisconsin Project SEARCH!
09/14/2017 2017 Policy Manual Update The updated DVR Policy Manual is now available on the DVR website.
09/07/2017 Instructions and Procedures for Consumer Purchases for Federal Fiscal Year (FFY) 18 Federal Fiscal Year (FFY) 2018 is from October 1, 2017, through September 30, 2018. The IRIS program will not be shut down this year -- as we will not need to do so for RSA 911 Quarterly Reporting. Instructions and Procedures for Consumer Purchases for Federal Fiscal Year (FFY) 18.
08/29/2017 Existing Business Policy Update The Existing Business Policy has been updated due to a review from the Rehabilitation Services Administration (RSA).
07/28/2017 Training Grant Updates and Reminders This update answers a few common questions and issues that arose with the recent creation of training grants.
07/21/2017 Training Grant Update Proceed and create training grants and submit them to the school in the IRIS system. If your WDA has not been trained, please wait until that training takes place.
07/21/2017 Updated DOJ Background Check Procedures Purpose: Provide staff with the process for requesting official criminal background checks through the Department of Justice (DOJ).
06/23/2017 16- and 17-year-old minors no longer need a work permit Governor Walker signed a law removing the requirement of 16- and 17-year-olds to obtain a work permit prior to beginning work. The law change takes effect on Friday, June 23.
06/16/2017 IRIS Data Element Checklist We have received a lot of great feedback from staff on how we can continue to improve the process for rolling out the changes related to IRIS. One suggestion was to create a checklist that staff could use to review open cases to ensure there are no missing data elements related to our new 911 reporting requirements.
06/15/2017 [NCI] Project SEARCH Operations Transition to DVR Beginning July 1, 2017, Diana Kiesling, DVR Bureau of Management Services Director, will be your primary Project SEARCH contact.
06/02/2017 Update on the DVR Training Grant Effective Fall 2017 Training Grant Signatures and Processing Updated information related to IRIS based training grant process for the 2017-2018 school year.
06/02/2017 Instructions for State Fiscal Year (SFY) Purchase Orders The new state fiscal year begins July 1st. Please use the link below for the Instructions for State Fiscal Year (SFY) Purchase Orders. The instructions include important dates for processing. See SFY Instructions.
05/05/2017 Reports for Systematic Instruction, Supported Employment, and Customized Employment - Updated PO's may be needed. Service Providers will only be allowed to use the required statewide reports for Systematic Instruction, Supported Employment, and Customized Employment. See Service Provider Technical Specifications for more details.
04/07/2017 Comparable Benefit and In House VR Provided Services Beginning April 7, 2017, staff will begin documenting comparable benefits and in-house VR provided services differently in IRIS. See Comparable Benefit and In-House VR Provided Services Guidance.
04/04/2017 Coding Alignment Procedure CCP will no longer be able to correct and align coding. After April 7, CCP will have read only access and will be using the alert/messaging features linked to the PO to ask for a review and confirmation of correct coding if there is a suspected error. WDA office staff are asked to review the PO alerts/messages within 48 hours of receiving the message from CCP and reply back via message.
03/24/2017 Student Pre-ETS Service Authorization Payment Table The purpose of this payment table is to guide staff on how to authorize and issue payments when a Pre-ETS Service is scheduled to continue past the age of 21 as to not interrupt services.
03/23/2017 Comparable Benefits & In-House VR-Provided Services Purpose: To inform DVR staff of the comparable benefit and in-house service definition, when to inclide them in the IPE, and how to document the Services in IRIS.
02/27/2017 Project Search Fee Schedule Now reflects the appropriate Student and Non-Student codes (Pre-ETS and General coding) to use. As you are authorizing Project SEARCH services, please refer to this Fee Schedule for the correct coding for each service that is a part of this program.
02/17/2017 New and Updated Supported Employment Services, Activity Codes, Timelines and Effective Dates This Replaces: All previous activity codes, new technical specifications for Systematic Instruction, Supported Employment and Customized Employment.
01/20/2017 I/TW Employer of Record Benefit Enrollment Documents Updated The Employer of Record Benefit Election Form and Open Enrollment Benefit Guide have been updated to reflect the change in the Employer of Record's insurance provider.
01/06/2017 SE/SI/CE Fee Schedule & Technical Specifications Effective Date The new Supported Employment, Customized Employment and Systematic Instruction Fee Schedule and Technical Specifications effective date of change is March 1, 2017.

2016

Revision/Creation Date Announcement Synopsis of Material/Change
12/28/2016 Purchase Order Instructions See the PO Coding Clean Up document.
12/01/2016 Updates to Employer of Record Internship/Temporary Work (I/TW) and On-the-Job Assessment (OJA) forms and related documents-Social Security Recipients I/TW and OJA forms and related documents have been updated to include information about the process for those consumers receiving SSI or SSDI that are participating in an I/TW and/or OJA and the need to report the I/TW and/or OJA and wages to the local Social Security office.
10/10/2016 Existing Business Policy Update Added authorized dollar amounts for Profitability Assessment to the written Existing Business Policy.
10/04/2016 Instructions for FFY 2017 Administrative (Operations) Activities Instructions and procedures for completing HCM, p-card and travel (expense) report transactions for the upcoming federal fiscal year.
09/30/2016 Employer of Record Rate Changes Effective 10/17/16 Replaces all previous Employer of Record rate information to align with the newly negotiated price for the Employer of Record service.
09/20/2016 Instructions for FFY 2017 Purchase Orders Updated information for FFY 2017 IRIS availability and PO review and processing.
08/31/2016 Presumptive Eligibilities and UW Stout Project Updated instructions to reflect an additional process step to better communicate with SVRI that the presumptive eligibility has been completed.
07/11/2016 Training Grant Updates Updated instructions for field staff to process training grants.
07/06/2016 SFY 2017 Administrative Instructions Changes to the way travel expense reports and p-cards are prepared.
06/22/2016 Assistive Technology Guidance Updated information regarding Assistive Technology (replacing Rehabilitation Technology terminology in the past).
06/15/2016 Education Resource Guide for Students and Families Provides guidance to DVR staff, consumers, and families about education, training, and choices.
06/01/2016 Training Grant Updates Provides instructions to staff for Fall 2016.
05/25/2016 Implementation Reminders - Existing Business Policy Reminders/tips to staff for the recently-implemented Existing Business Policy
05/24/2016 SFY Instructions Instructions and timeline for SFY 2017 and PO review/processing.
04/01/2016 Existing Business Policy Defines procedures/process for Existing Businesses for DVR.
03/25/2016 Extension Process for Eligibility and IPE Development DVR's extension process for eligibility & IPE development has been updated/revised.
03/08/2016 Purchase Order Instructions Instructions for field staff on Purchase Order review/cleanup.
02/16/2016 Internship/Temporary Work and Employer of Record Updates Materials updated to reflect changes regarding transportation, overtime, and open enrollment benefits.

2015

Revision/Creation Date Announcement Synopsis of Material/Change
11/19/2015 Transportation Updated guidance for transportation services for DVR consumers.
08/20/2015 Project SEARCH Credits Credits available at UW-Whitewater for non-students participating in Project SEARCH.
08/05/2015 Updated Vendor Process Updated instructions for entering new and updating existing vendors.
07/06/2015 High School Graduation Alert Action Steps to take when you receive this alert in IRIS.
06/24/2015 SSI/SSDI Offset DVR is eliminating the SS offset payment calculation for new students who are beginning a post-secondary training program this fall.
03/31/2015 Case Note Style Guide Guidelines regarding what should be included in case notes/IRIS documentation.
03/30/2015 Recording High School Information Information on how to track consumers in high school in IRIS and PETS spending.

2014

Revision/Creation Date Announcement Synopsis of Material/Change
10/22/2014 Fiscal Manual Updated Align the Fiscal Manual with current DVR processes and clarify policy for DVR staff.
10/06/2014 Confidentiality Language clarification regarding family member/advocate release of information.
09/05/2014 TAP Phase II Implementation Overview and steps to implement Phase II of TAP.
08/07/2014 Video Remote Interpreting (VRI) - Language UC Enables staff to provide VRI services to consumers thru webcams.
05/13/2014 Transportation Roles DVR/MCO Guide for determining who should provide funds for transportation services when a consumer is also served by an MCO.
03/31/2014 Policy Manual Update DVR Policy Manual has been revised to align the Policy Manual with current DVR processes and clarify policy for DVR staff.
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