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Unemployment Insurance > Employer Service Provider Resources > Contribution Tax Reports Electronic File Layout

Contribution Tax Report Electronic File Layout

A carriage return line feed must be after each 125 byte record

POSITION

FIELD

LENGTH

DESCRIPTION AND REMARKS
01 - 10 Employer UI Account Number 10 Enter 10-digit UI Account Number. (Example: If account number is 123456-000-7, positions 1 - 10 should contain 1234560007.)
11 - 13 Reporting Period Quarter/Year (QYY) 3 Enter Quarter and Year to which this report applies.
14 - 19 Month 1 Employment 6 Right Justify. Must be reported "unsigned". Do not use commas. Monthly employment includes all full time and part time workers in covered employment that worked during or received pay for the payroll period which includes the 12th of the month. If none, then zero fill.
20 - 25 Month 2 Employment 6 Right Justify. Must be reported "unsigned". Do not use commas. Monthly employment includes all full time and part time workers in covered employment that worked during or received pay for the payroll period which includes the 12th of the month. If none, then zero fill.
26 - 31 Month 3 Employment 6 Right Justify. Must be reported "unsigned". Do not use commas. Monthly employment includes all full time and part time workers in covered employment that worked during or received pay for the payroll period which includes the 12th of the month. If none, then zero fill.
32 - 42 Total Covered Wage 11 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs.
43 - 53 Exclusions 11 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs.
54 - 64 Taxable Payroll 11 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs.
65 - 74 Amount Paid (See Description & Remarks Column) 10 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs. If the ESP is remitting payment on behalf of the employers by check enter amount paid for each employer. If taxes are paid via ACH Credit by the ESP or Employer pays the tax themselves no matter how they make payment enter zero dollars in this field.
75 Insurance Indicator 1 This field can now be left blank. You no longer are required to report if employees for the employer being reported have access to a health insurance plan sponsored by the employer, a union, or a trade/professional organization.
76 - 115 Employer Legal Name 40 First 40 Characters of Employers Legal Name.
116-124 Federal Id Number 9 Employers Federal Identification Number
125 Elect Deferral of 1st Quarter UI Tax 1 Y or Blank. A letter Y indicates that the employer is electing to participate in deferral of 1st quarter UI Tax. This field only should be filled in if the report being filed is for 1st quarter and the report is being filled by the tax due date.

Return to Employer Service Provider Resources.

Updated July 14, 2009
Bureau of Tax and Accounting
Content Contact: Tax & Accounting Staff