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Introduction
Establishing a Login ID and Password
File Tax & Wage Reports System
Uploading a File of Tax Reports
Adjusting Previously Submitted Tax Reports
Contact Information
This information is provided for Employer Service Providers (ESP's) to assist them in filing their client's Quarterly Contribution Tax Reports (UCT-101) electronically. An ESP or employer agent is any third party who prepares the quarterly contribution tax and/or wage report on behalf of an employer who is subject to Wisconsin’s Unemployment Insurance law.
ESP's who prepare reports for employers must file their reports electronically using either our File Tax & Wage Reports System or uploading a file of tax reports to us in a format approved by the Department of Workforce Development (DWD).
Only employers that have been assigned an Unemployment Insurance account number can be reported electronically. Employers and Employer Service Providers can now obtain a UI account number on-line through our Employer Registration Internet application. This should eliminate any reason for having to file a paper report.
To file tax reports electronically you need to create a Logon ID and Password. If you have previously used our online File Tax and Wage Reports System to file an individual report for an employer you already have a Login ID and Password.
If you do not have a Login ID and Password follow these steps
This DWD UI Internet site can be used for reporting both tax and employee wage information for each employer you have account access for.
The first time you use our File Tax and Wage Reports system you will receive a message that says you currently do not have access to any accounts. Click on "Get Account Access" enter the Internet Access Key provided to you by your client in the box and click "Continue".
You will not be required to enter an access key for the same clients in subsequent quarters, only for new clients you have not previously filed reports for.
Once access has been obtained for a client’s account, select the Quarter/Year you will be filing and click on the Reporting Method you wish to use:
The department no longer accepts files on magnetic media. Tax Reports can be uploaded to the department in one of two ways.
Secure Online Internet Application (HTTPS)
Secure Unattended Application-to-Application File Transmission (FTPS)
This option allows you to upload your file to us using a secure online Internet application.
Follow the steps previously outlined to create a User ID and Password and login in to your account. You will be on a page called the Employer Service Provider Home. On that page you will find an option to upload your contribution tax report file.
The file uploaded will be checked immediately to see if it is in a valid file format. If the file passes the valid file format check each report in the file then goes through a detail review. Only reports that pass the detailed review can be processed.
All reports that do not pass the detailed review will not be processed. An error report will be provided to the Service Provider listing all reports that cannot be processed along with a reason that they cannot be processed.
Reports that pass the detail review are treated as being received by the department the day they were uploaded by the ESP.
If payment amount is included in position 65-74 of the file, the department must receive payment for the reports without errors from the ESP before those reports can be processed. See “Payment and Mailing Instructions for Uploaded Files”.
See also detailed instructions regarding the process of uploading a file on the Internet.
This automated process utilizes secure FTP (FTPS) to send files instead of using a web browser. This method requires secure FTP software. Large service providers with a high volume of reports, IT staff and a need to automate the upload process will use this method. Most service providers will use the Secure Online Internet Application to upload files.
Please review the unattended application-to-application specifications. After reviewing these specifications and if you are interested in unattended application-to-application file transmission, send an email to btaesp@dwd.wisconsin.gov to request an FTPS registration form.
The department has a test environment available for both the Secure Online Internet Application and Unattended Application to Application file upload. The test environment will validate that the file you uploaded is in the correct file format. The test environment will also review each report uploaded to insure that it is a valid report. If a report uploaded is not valid it will be reported on an error report along with the reason the report was not valid.
If payment amount is included in the electronic file (position 65-74 of the file) we must receive a check(s) from the ESP that total to the amount of payment in the file for the reports without errors that passed the review process.
Do not send payment for reports with errors that did not pass the review process.
The amount of payment in the file for reports without errors and the check(s) sent must balance to the penny for those reports or we cannot process those reports.
If the ESP is paying for the employers but not by check, or if the employers are making their own payment, then the payment amount field in the file for each employer must be filled in with zero dollars.
Payment must be received by the tax due date in order for the reports uploaded without errors to be treated as received on time. If the payment is received late then the reports will be processed as late even if the file of reports without errors was uploaded on time.
Please make checks payable to DWD-UI.
If any of your clients pay their own tax, please instruct the client that if they are paying by check to write their unemployment employer account number on the check so that we can credit the correct unemployment account. If possible send your client a payment coupon that they would send along with their check. The coupon should include the employers name, unemployment account number, and amount of payment.
If you provide your clients with a paper copy of the contribution report, please instruct your clients not to send in the copy of the report that you have already filed electronically for them.
Service Providers should Send check(s) to:
Wisconsin Department of Workforce Development
Attn: UI Electronic Tax Reporting Room C300
P.O. Box 7945
Madison, WI 53707-7945
Overnight Delivery Mailing Address
Wisconsin Department of Workforce Development
Attn: UI Electronic Tax Reporting Room C300
201 E Washington Avenue
Madison, WI 53703-2866
Any contribution tax reports previously reported that need to be adjusted must be done on paper using the Contribution Adjustment Report form UCT-7842.
If you have any questions regarding electronic reporting of Quarterly Contribution Tax Reports, or need assistance, contact us at the following:
File Tax and Wage Reports System
Employer Teams Unit:
(608) 261-6700 or email
taxnet@dwd.wisconsin.gov
Uploading a File of Contribution Tax Reports
General Accounting Unit:
(608) 266-5793 or email
btaesp@dwd.wisconsin.gov
Updated
August 19, 2009
Bureau of Tax and Accounting
Content Contact: TaxNet