Home > Unemployment Insurance (UI) > Employer Wage Reporting > Introduction to Wage Reporting

Introduction to Wage Reporting

Employers covered under Wisconsin's Unemployment Insurance law are required to report quarterly wage information for each employee. This system of collecting detailed wage information is referred to as WAGE REPORTING.

The wage detail is required in addition to the quarterly UI contribution tax report. Each employer is required to furnish a report containing wage data for every employee paid in the calendar quarter. The wage data must include employee social security number, first and last name, and total gross wages PAID during the quarter. You are required to file the wage and tax reports even though you may be unable to make the required payment.

As of 3rd quarter 2008, employers with 25 or more employees in a quarter are required to file their Quarterly Wage Report on magnetic or electronic media.

Here is the schedule for quarterly wage and contribution reporting:

Wage reports may be submitted using the following methods: on INTERNET, 3 1/2 inch DISKETTE, CD-ROM, or on PAPER REPORTS. Electronic and magnetic media reporting is easier, accurate, and more efficient. If you have a computer and employ 25 or more employees, we strongly encourage electronic or magnetic media wage reporting.

Bookkeepers, Service Bureaus, Accountants, CPAs and Payroll Service Agencies who prepare quarterly wage reports for multiple clients, are required to use electronic or magnetic media filing methods for wage reporting.

If you need assistance converting your paper wage reports to electronic or magnetic media, please call the Wage Reporting Unit at (608) 266-0528, or email wagenet@dwd.wisconsin.gov.

Wisconsin.gov | Site Map | Search | Accessibility | Legal | Feedback | DWD Home