Wage Reporting on the Internet
There are two options to report your Quarterly Wage Reports via the Internet.
- Tax Report with Employee Wage Entry: If you have
fewer than 150 employees,
you can key your quarterly wage and tax report data directly into our
website. This is a form-fill application that displays the Social Security
numbers and names of each employee reported on your last quarterly report.
To complete your wage report, you enter the quarterly wage for each
employee listed, update employee names or Social Security numbers that need
correcting, and add any new employees. When you finish entering the
wage detail you can click Save and
Next and the Tax Report will be
calculated for you, or you can Save and Exit to save the wage report
for you to complete later.
- Tax Report with Wage File Upload: This option allows you
to key your tax report on-line, and then upload your wage report file. Your
wage report upload file must be formatted in one of our four data formats.
After completing the tax report, a menu appears that allows you to upload
your wage file(s). Click on Upload the employee wage file and provide
the business contact information requested. Then click on Next and select the type of
wage file you are uploading (original, replacement or append). Then click on Browse at
the bottom of the screen to open a window that allows you to browse your PC for the file you want to
upload. When the file is located, highlight it and click Submit. If the file upload is successful, a confirmation
message displays with a unique confirmation number for your
records. You may upload more than one file, but you can upload only one file
at a time. You can upload a maximum of 3 files during a login session with a
maximum file size of 4 megabytes.
Please note that if you are uploading multiple wage report files to the same employer account (e.g. separate payrolls), you should not upload them on the same day, as the system may reject one or both reports due to system edits. Instead, upload the first wage report file as an Original report on Day 1. Then confirm that the first wage report file was processed and posted to the designated account. After you have confirmed the first file has posted to the account, you can upload the second wage report file as an Append report (you can do this as early as Day 2 if the first wage report file was processed and posted the night before).
Two payment options are available. You can print a Payment Coupon and mail it in with your check or money order. or you can make a payment via Electronic Fund Transfer (EFT). If you have other questions on how to pay your quarterly UI Taxes, please call 608-261-6700 for more information.
When you access the Tax and Wage Reporting System for the first time, you will be asked to create a new user profile. Once you establish your profile, you can use the same user name and password for all future quarterly filings. After your profile is set up, you will be asked to provide your UI Account Number and Internet Access Number.
The access number appears on your Quarterly Contribution Report (UCT-101). It is required the first time you use the Tax and Wage Reporting System to submit your quarterly report. After that, access to your account is controlled by the user profile and password that you create. For this reason, please take every reasonable precaution to keep them confidential.