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Note: Wages reported to IRS/SSA are different from Wisconsin UI Total Gross Wages.
These records identify the employer whose employee wage and tax information is being reported. Each Code 1E record must be followed directly by a Code 2E record.
Generate a new set of Code 1E/2E records each time it is necessary to change the information in any field on these records. Following each set of Code 1E/2E records, group together all the employee records for the employer identified in the set of Code 1E/2E records.
1E - Record
| LOCATION | FIELD | LENGTH | DESCRIPTION & REMARKS |
| 01 | Record Sequence | 1 |
A Constant '1'. |
| 02 | Record Identifier | 1 |
Constant 'E'. |
| 03-06 | Payment Period* | 4 |
The payment period reported as quarter and year. Quarter is specified as 01, 02, 03, or 04, and year is specified as two digits; as 06 for 2006. |
| 07-15 | FEIN | 9 |
Enter the 9 digit Federal Employer ID Number. |
| 16-128 |
Filler |
113 |
Not used by Wisconsin Wage Record. |
2E - Record
| LOCATION | FIELD | LENGTH | DESCRIPTION & REMARKS |
| 01 |
Record Sequence |
1 |
A Constant '2'. |
| 02 |
Record Identifier |
1 |
Constant 'E'. |
| 03-47 |
Filler |
45 |
Not used by Wisconsin Wage Record. |
| 48 | Name Code | 1 |
Enter an 'S' if the surname appears first in the name field. Enter an 'F' if the first name appears first in the name field. |
| 49-56 |
Filler |
8 | Not used by Wisconsin Wage Record. |
| 57-66 | Employer UI Account Number | 10 |
Enter your 10-digit UI account number. Example: If your account number is 123456-000-7, enter 1234560007. |
| 67-128 | Filler | 62 | Not used by Wisconsin Wage Record. |
* These fields are not in standard with IRS specifications.
These records are used to report wage data for the employees of the employer identified in the most recent set of Code 1E/2E records.
Employee (Code 1W/2W) records should be grouped together to follow the appropriate employer (Code 1E/2E). The sets of employee records may appear in any desired sequence within a group, but each Code 1W record must be followed directly by a Code 2W record for the same employee.
The format of the employee name on the Code 1W record must correspond to the Name Code in position 48 of the related Code 2E record.
Use first and last names only; do not use middle initials or middle names.
1W - Record
| LOCATION | FIELD | LENGTH | DESCRIPTION & REMARKS |
| 01 | Record Sequence | 1 | A Constant '1'. |
| 02 | Record Identifier | 1 | Constant 'W'. |
| 03-11 | Social Security Number | 9 | If not available, zero fill. |
| 12-38 | Employee's Name | 27 | Left justify and fill with blanks. |
| 39-128 | Filler | 90 | Not used by Wisconsin Wage Record. |
2W - Record
|
LOCATION |
FIELD | LENGTH | DESCRIPTION & REMARKS |
| 01 | Record Sequence | 1 | A Constant '2'. |
| 02 | Record Identifier | 1 | Constant 'W'. |
| 03-18 | Filler | 16 | Not used by Wisconsin Wage Record. |
| 19-27 | Employee Quarterly UI Total Gross Wages* | 9 |
Wage paid in the quarter to the person identified on the first half of this ‘W’ record. Right justify and zero fill. Do not use comma, decimal points, or dollar signs. (Example: if wages are $6425.00, positions 19-27 should contain the value 000642500.) |
| 28-128 | Filler | 101 | Not used by Wisconsin Wage Record. |
* These fields are not in standard with IRS specifications.
Updated: October 27, 2009