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DWD/DHFS IM/W-2 RANDOM MOMENT SAMPLE (RMS) OBSERVATIONS

PROGRAM AND ACTIVITY DEFINITIONS

Purpose of Random Moment Sampling

Random moment sampling is used to document staff effort in support of federal, state and local programs. Observations are taken at random times during the workday for individuals in the sample. Requested information will include identifying case information if working on a case, the program area, and the activity you happen to be engaged in at a randomly chosen moment. All responses of staff in the sample are used to determine the distribution of staff and overhead costs to various programs funded with federal, state and local dollars.

THIS IS NOT A DEVICE FOR EVALUATING YOUR INDIVIDUAL PERFORMANCE.

ALL CASE INFORMATION WILL REMAIN CONFIDENTIAL.

Random Moment Sample Observations

Samples will be drawn during the workday by individual and sample moment. The selected staff person will be contacted via e-mail to report program code, an activity code, and a case number or client name when working on a specific case.

The program definitions below include examples of activities to help define the program, but are not intended to be all-inclusive of valid program and activity combinations. For a complete list of valid combinations, i.e., what program and activity codes can be used together, please refer to the IM/W-2 allocation matrix.

CASE INFORMATION:

Report in this area whether or not you are working on a case. If working on a case, provide the specific case number, client name, or other identifying information. This information remains confidential and is used to provide documentation for state or federal audits.

PROGRAM(S):

Select the one program code most appropriate to the area(s) that you are working on at the selected moment. Use one of the multiple program codes if you are unable to identify your effort specific to one single program.  For a family or individual applying for W-2 (TANF), Child Care, FoodShare Wisconsin, Medical Assistance (Elderly, Blind, and Disabled or Long-term Care), BadgerCare Plus, and Caretaker Supplement, program codes with multiple programs are provided. If the family or individual is not specific regarding which programs they are applying for, select the IM/W-2 Programs (Common). If the client indicates specific programs for which they are applying, select a single program code or a multiple program code that fits the situation.

See http://dwd.wisconsin.gov/dwd/rms/program_codes.htm for Program Codes.

ACTIVITY CODES:

Report the one activity that best describes what you are doing at the selected random moment. If you are traveling to a client’s home, a meeting or other work-related activity at the time of the random moment, report the activity to which you are going (e.g., program specific training, fair hearings). If you are preparing correspondence about a case, reading email about a case, responding to voice mail about a case, or responding to a program alert for a specific case, then report the activity that corresponds with the reason for processing the information.

See http://dwd.wisconsin.gov/dwd/rms/activity_codes.htm for Activity Codes.

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