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100% Time Reporting for IM/W-2 Program Managers/Supervisors

Program Managers/Supervisors who meet the established criteria for 100% time reporting must keep 100% time reporting records in order to direct charge their costs to the appropriate funding source.

PROGRAM(S) - The following program codes should be used for 100% time reporting:
Code	Program	Description
010	All Functional Areas	Report this code for activities that relate to all the functional areas in your agency. This code should only be used with activity code 2. Costs associated with this activity should be reported in the AMSO cost pool.
075	IM/W-2 Supervisory	Report this program code with the supervisory activity only. All costs related to supervision should be included in the IM/W-2 cost pool for distribution to the benefiting programs based on the RMS statistics.
100	W-2 (TANF) Program	Report this program code with activities related solely to the TANF program.
115	Children First/Working Father Initiative (TANF MOE)	Report this program code with activities related to administrative activity supporting the Children First/Working Father Initiative program designed as an employment and training program for non-custodial parents in arrears in meeting child support obligations and to strengthen bond between fathers and children.
130	Workforce Investment Act (WIA) Program	Report this program code with activities related to time spent on Workforce Investment Act, the former Job Training Partnership Act (JTPA).
140	Child Care Program	Report this program code with activities related to time spent on child care for low income families.
150	FoodShare	Report this program code with administrative activities related to FoodShare.
170	Wisconsin Medicaid (EBD and LTC)	Report this code for administrative activities related to Wisconsin Medicaid for Elderly Blind and Disabled or Long Term Care.
171	Existing MA Cases	Use this code if you are working on a family MA case prior to January 14, 2008 or you are doing work on a family MA case related to December 2007 and prior.
175	BadgerCare Plus	Report this code for administration activities related to Badger Care Plus.
176	Existing BC Cases	Use this code if you are working on a BadgerCare case prior to January 14, 2008 or you are doing work on a BadgerCare case related to December 2007 and prior.
190	Family Care - MA	Report this program code with administrative activity supporting the Family Care program.
195	Family Care - Non-MA	Report this program code with administrative activity supporting the Family Care program for Non-Medical Assistance clients.
200	Family Planning Waiver	Report this program code with management activities related to the Family Planning Waiver.
210	Refugee	Report this code for administration related activities for refugee assistance.
220	WHEAP (LIHEAP or Public Benefits)	Report this program code for administrative activities associated with heating assistance (regular or emergency assistance) and/or electric bill assistance (regular or emergency).
230	SSI Caretaker Supplement (C-Supp)	Report this program code with administration activities related to SSI Caretaker Supplement program.
350	County-Only Funded	Report this code when working on administration of county funded programs that receive no federal or state funding. Examples could be county-funded burials, county-funded assistance to meet resident’s basic needs.
370	Other Program	Use this program code for program administration/management that does not relate to any of the other program codes and when recording leave, breaks/lunch, holidays, and vacation. For program activities, charge the associated costs to the benefiting funding source. For Leave, breaks/lunch, holiday, and vacation, the associated costs should be redistributed to the benefiting programs based on the direct effort of the individual during the pay period. If leave was taken for the entire period, the prior period may be used to distribute the current period leave.

ACTIVITY CODES - Use the following activity codes with the appropriate Program code:
Code	Activity	Description
1	Supervision	Use this activity code for all activities related to supervision of IM/W-2 line staff. This activity code should be used with the program code 075. All related costs should be included in the IM/W-2 shared cost pool.
2	Agency-wide Administration	Use this activity with program code 010 only. This activity code should be used when the program/activity is applicable to the entire human or social services activity. Associated costs should be included in the AMSO cost pool for distribution.
3	Program Management	Use this activity code for program specific management such as program planning, budget development, procurement, reporting to public boards and committees, contract management, etc. Costs associated with this time should be direct charged to the benefiting program.
4	Other Activity	Use this activity code for any activities that do not fit into activity codes 1-3.
5	Vacation, Leave, Breaks/Lunch, Holiday	Use this activity code to account for all leave time including vacation, sick leave, holidays, and for lunch and breaks. Use this activity code with program code 370/Other Program. Any time coded to this category should be redistributed to the benefiting programs or the cost pools based on the programmatic work during this period.

Updated February 22, 2008
Wisconsin Department of Workforce Development
Content Contact: Becky Craig


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