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UI Quarterly Tax and Wage Reporting System (QTWRS)

This page is based on the publication "UI Quarterly Tax and Wage Reporting System (QTWRS)"
UCT-12310 P, (R. 02/2004).

Faster & Easier

The Division of Unemployment Insurance (UI), Bureau of Tax and Accounting offers all employers its Quarterly Tax and Wage Reporting System (QTWRS) for filing quarterly UI tax and wage reports over the Internet.

It's faster and easier than the old paper filing system. Just log on at https://unemployment.wisconsin.gov/qtwrsadlogin/welcome.aspx to initiate the application; or start at the UI home page unemployment.wisconsin.gov and click on QTWRS.

Commonly Asked Questions About QTWRS

Q. Why should I use QTWRS?

A. QTWRS saves time, calculates over-base exclusions and computes taxes owed. All you have to do is enter wage detail for each employee.

Q. Who can use QTWRS and for what reporting?

A. All employers with an active UI account can use QTWRS after a DWD/Wisconsin Logon Account has been created. Available reporting options are:

• Zero Payroll This Quarter - No wages paid this quarter.
• Tax Report with Employee Wage Entry - On-line entry of wage detail with automated tax calculations.
• Tax Report with Wage File Upload - On-line entry of tax report with a wage file transfer/upload.
• Tax Report Only - On-line entry of tax without wage detail. Wage detail must be submitted using another electronic media.

Q. What do I need to use QTWRS?

A. You need:

• An established DWD/Wisconsin Logon Account, or
• Access Number from UCT101 (tax report), item 1a, to establish a Logon Account.

Q. What if I forgot my password?

A. Use Account Recovery buttons - Forgot Password or Change Password on the QTWRS Welcome screen to obtain or change your password.

Q. How soon will I be able to enter data for the current quarter?

A. You can enter quarter data on the QTWRS reporting open date:

March 20th - first quarter
June 20th - second quarter
September 20th - third quarter, and
December 20th - fourth quarter.

Q. If I need to file reports for more than one employer, do I need to open multiple logon accounts?

A. You may use the same DWD/Wisconsin Logon Account, user ID and password, for submitting reports for multiple accounts.

Q. How do I delete employees that no longer work for me?

A. On the Wage Entry screen:

• If no wages paid, you must enter $0 (zero) wages, or
• If wages paid but no longer employed, enter the wage amount and change the "Save Employee for next quarter" field to "No".

Q. How do I print QTWRS tax and wage reports?

A. After you submit your tax/wage report you will be reminded to print copies for your records on the Print Menu screen. There is no special print function inside QTWRS. Use the File and Print command on your browser or click on the Print icon.

Q. Should I send a paper copy of my report with my payment?

A. No, but include a copy of the QTWRS coupon with the payment and write your UI account number on your payment.

Q. How can I pay UI taxes using Electronic Funds Transfer (EFT)?

A. You have different options to pay electronically. You can pay directly over the Internet within QTWRS. Another option allows you to pay UI taxes by registering to use the Department of Revenue (DOR) EFT system. To register to use this system, contact DOR at http://www.dor.state.wi.us/eserv/eft1.html, or call DOR at (608) 264-9918.

QTWRS Do’s and Don’ts

• Do save often using the Save button on the Wage Entry page. Your Internet Service Provider (ISP) may close your session if you do not click on any button or move to a different screen within the ISP-designated time frame. Saving prevents loss of entered data.
• Do have cookies enabled. Cookies are required to access any DWD application.
• Do use the links on the Print Menu screen to access, print and mail the paper Contribution Adjustment or Wage Adjustment Report.
• Don’t use your browser’s Back button. This does not provide reliable backward flow in the QTWRS application.
• Don’t use QTWRS if you have already filed a report for a given quarter using another media (paper, magnetic, or electronic).
• Don't use versions lower than Internet Explorer 5.0 or Netscape Navigator 6.0. Other browsers may work but are not supported.

Secure

The security of your tax and wage records is very important to us. QTWRS uses three layers of security. The User ID and password you create, plus your UI account number are required to access this information. Our secure server software (SSL) encrypts all of your data so that it can not be read as the information travels over the Internet.

When you first log on, you must create a DWD/Wisconsin Logon Account, creating a User ID and password. For security reasons, these names must be unique, not just in your company but internationally. You will then need to provide the UI account number and the access number printed on the tax report as item 1a. Once used in creating the DWD/Wisconsin Logon Account, access numbers are not needed or provided on the tax report.

Use QTWRS

We encourage employers to use this reporting option. The application's automatic calculation of exclusions and amount of taxes owed should make filing faster and more efficient.

If you have any questions, you can call our Employer Service Team Representatives at (608) 261-6700. You can also check out QTWRS on the Internet at https://unemployment.wisconsin.gov/qtwrsadlogin/welcome.aspx.

If you need assistance to gain access to services or materials in another format, contact us.

WEB Addresses

DWD UI - http://unemployment.wisconsin.gov
QTWRS - https://unemployment.wisconsin.gov/qtwrsadlogin/welcome.aspx

Updated October 07, 2005
Division of Unemployment Insurance, Bureau of Tax and Accounting
Content Contact: Tax and Accounting Staff

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