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DCF Forms - Search Help

TopicExplanationExample
How the Search Works

The search looks for strings of letters, not complete words. This provides a lot of search flexibility if you are not sure how the data appears in the record, and you can easily search for references to words within large text and memo fields.

A string of letters means the letters you enter must appear together in the actual data.

For example, a search for it would find bits. But a search for ADM 23 will not bring back the ADM-23 form because of the dash. Entering ADM or 23 would bring back the ADM-23 and probably some extraneous matches, and you can further refine your search if you wish.

To refine your search, do a subset search by entering ADM first then going back and searching for 23. (For a subset search, do not reset in between searches.)

Searching for Words and Phrases The Search form lets you enter a word or phrase, or click on a dropdown list, to select particular records for display. The word or phrase can appear anywhere in the field. It does not need to be the first word, or even complete words. For example, to search for Child Care in the field named Title, simply enter Child Care in the Title field. Then click Search to display all the records with Child Care in the document title. If you are not sure if the document is for Child Care or Child Support, you could enter just the word Child to bring back all documents with Child in title, thus getting both Child Care and Child Support documents. This might give you some extraneous matches, and you can further refine your search if you wish.
Multiple Item Searches Only one search item can be specified at a time. If you enter several fields at one time in the Search form, only the last one is used. To enter multiple search items, enter one at a time and click Search. Then return to the Search form to add the next item. The Search form provides you with AND and OR buttons to create a complex search. The default is AND, to add additional criteria. For example, to find all records with Child in the field named Title written in Spanish, you would first search on Child in the title. Then return to the Search form (without resetting the search) and enter the word Spanish in the Language field. This would list all records with references to Child that are available in Spanish.
Reset Search To reset the search to show all records, click the Reset Search link on the list of records, or the New Search button on the Search form.

You need to reset the search criteria or you will be searching a subset of the previous search.

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