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WIA & Related Programs Grant-End Reporting

For general guidance on reporting information after a grant has ended, see Correcting CORe Expenditures after the Grant Period has Ended.

What does this mean specifically for WIA-related reporting?

• When you are reporting for a grant that has ended, you must submit the report or cash request dated for that month.  For example, if a grant ended on 06/30/2008, it must be reported on a June 2008 CORe report.  For Cash, you can do extended weeks; so your cash requests can be a week 6 or 7 or even 8, if needed. Any such cash draws for grants should be for activity done before the grant end date. 
  
  
• When requesting cash for ongoing grants, submit as a current month CORe report.  For example, if you are requesting cash at the same time for an ongoing grant and a grant that ended 6/30/07, you will have to submit 2 reports - one for June for the grant(s) that ended and one for July for the ongoing grant(s).
  
  
• Deadlines for submitting the final report for a grant that has ended are specified in your contract.  If you need additional time to prepare your final CORe report on a grant that has ended, you may send a request in writing to Nancy Eilks.
  
  

Things to Remember

• Even though you generally have 60 days to close a grant(s) that has ended and submit a final report, it is important to still submit the initial FSR report within the normal 30 days after month-end.  This information is needed to calculate the 80% obligation rate, and to submit to DOL by their reporting deadline.  This is the information DOL will use to do their calculation of obligation and expenditure rates as well.
  
  
• Currently, the closeout process is that the final reports, as reflected on CORe, will be used to close the grants.  Cash requests should equal expenditures, unliquidated obligations should be zero, and any program income revenues should equal program income expenditures.  Any remaining balances will be recaptured by the State.  Do not anticipate any other closeout material from the State.  This is the same process used for all other grants.  What is reported on CORe is the official record, and what we will use for grant closeout.
  
  
• The CORe reports should show you the total grant activity.  Please review these on a regular basis so that you will not inadvertently lapse any unspent program funds.