WIA & Related Programs Grant-End Reporting
For general guidance on reporting information after a grant has ended, see Correcting CORe Expenditures after the Grant Period has Ended.
What does this mean specifically for WIA-related reporting?
- When you are reporting for a grant that has ended, you must submit the report or cash request dated for that month. For example, if a grant ended on 06/30/2009, it must be reported on a June 2009 CORe report. For Cash, you can do extended weeks; so your cash requests can be a week 6 or 7 or even 8, if needed. Any such cash draws for grants should be for activity done before the grant end date.
- When requesting cash for ongoing grants, submit as a current month CORe report. For example, if you are requesting cash at the same time for an ongoing grant and a grant that ended 6/30/09, you will have to submit 2 reports - one for June for the grant(s) that ended and one for July for the ongoing grant(s).
- Deadlines for submitting the final report for a grant that has ended are specified in your contract. If you need additional time to prepare your final CORe report on a grant that has ended, you may send a request in writing to Nancy Eilks.
Things to Remember
- Unless stated otherwise in the grant agreement, grantees have 60 days to report final numbers on a grant that has ended. If a grantee would like to request an extension to report final numbers, then a written request via email must be submitted to DWD to Nancy Eilks, with a copy to the Local Program Liaison, 10 days prior to the close out date. The request must include a brief explanation why the extension is needed. The grantee will be notified if the close out extension request has been approved or denied.
- Even though 60 days is generally given to close a grant and submit a final report, the initial FSR report due within the normal 30 days after each month is still required. For WIA formula funds, this information is needed to calculate the 80% obligation rate, and for DWD to submit reports to DOL by the reporting deadline of 45 days after the quarter. This is the information DOL will also use to calculate obligation and expenditure rates.
- At closeout, final reports must show the following: cash requests must equal expenditures, unliquidated obligations must be zero, and any program income revenues must equal program income expenditures. Any remaining balances will be recaptured by DWD.
- A closeout certification form is also required from the grantee for each grant within 90 day after the end of the grant. The closeout form attests to the total of the grant expenditures and releases any remaining claims on the funds. The completed form should be emailed to Nancy Eilks at DWD.
- The CORe reports are available for review of grant activity. Grantees should review these on a regular basis to ensure reports reflect what the grantee intends and also unspent funds are not inadvertently lapsed.
February 18, 2014