Entities enter into binding agreements with DWD to provide program services including W-2, Child Care, Child Support and Refugee services and other grant programs. A program may include a group of related contracts.
Reports on the CORe webpage use Programs as the sorting tabs at the bottom of each report screen.
After program agreements are signed, the contract codes are entered into the CORe system. The contract codes and amounts (if applicable) are listed in the grant agreement.
The contract code controls the grant payments. CORe has two types of funding: capped and not capped. Reimbursements are limited to the contract amounts by agency for capped contracts. Non-capped contracts will be fully reimbursed.
CORe reimburses agencies at the contract code level based on expenditures. Agencies submit Excel expenditure reports to DWD listing data by Line Code. Several line codes can be associated with one contract code (see diagram 1 for types of relationships). CORe sums the reimbursable line codes and compares the total to the prior payments. The difference is the current payment.
Agencies report categories of expenditures (i.e. program, administration, match, etc.) by line code.
The agencies are responsible for classifying the expenditures into the proper line codes on their expenditure reports. These expenditure reports are uploaded into CORe, summarized by contract code, and payments are calculated as discussed above.
Class codes are used by certain grant programs to track the source of the expenditure (salary, fringe benefits, supplies, etc). The W-2 and Child Support programs do not use Class Codes.
- Contract Code 1 has a one to many relationship with Expenditure Line Code A, B, and C (e.g., W-2 funding).
- Expenditure Line Code C has a one to many relationship with Class Code a and b (e.g., Refugee funding).
- Contract Code 2 has a one to one relationship with Expenditure Line Code D (e.g., CCCI funding).
- Expenditure Line Code E is split between Contract Code 3 and 4 (e.g., Child Support funding).