Child Care Codes after Jan 1 2014

CY2014 Child Care Administration Contract

Other Child Care Contracts

 

Child Care Administration
CORe Contract Code Direct Cost Line Code County-Allocated Line Code Description Definition and Examples of Allowable Activities
0852 0850 8850 Administrative Services Administrative Services include county/tribal agency accounting services, audit services, and other costs for goods and services related to agency oversight and administration.
 
Charge AMSO and Indirect Costs to this line.
 
Charge allocated costs for Single Audit and costs for coordinating resolution of single audit findings to this line.

 County costs for Administrative Services are almost always allocated and reported on 8850 (not 0850).
0852 0832 8832 Eligibility and Authorizations Eligibility and Authorization activities include workers’ and their supervisors’ wages and benefits, and other costs incurred for child care casework.  This includes processing applications, verifying eligibility, and documenting child care needs.  Includes staff time spent determining parental co-payment amounts and entering authorization codes and staff time spent processing ARFS, and responding to provider questions about ARF reporting, etc.

Charge Call Center staff time allocated to child care to Line 8832.

 Charge all Shares subsidy (except fraud) staff training and related travel costs to this line.
0852 0834 8834 Hearings and Other Hearings include time spent preparing for or participating in administrative appeals or judicial hearings.  Include the costs for providing formal training to providers on Shares attendance reporting.  (Usually a State function)

Charge any other Shares-related child care costs not covered on the lines above to this line.
0852 0846 8846 Child Care  Fraud Transferred Child Care Fraud Expense transferred from 0841 due to 0841 being over contract


Child Care Certification
CORe Contract Code Direct Cost Line Code County-Allocated Line Code Description Definition and Examples of Allowable Activities
0831 0831 8831 Child Care Certification Charge all costs associated with certification or renewal of child care providers to this line.  Include staff time spent screening applicants, conducting and investigating background checks, obtaining police reports, etc.  Include cost of providing orientation sessions to potential providers and costs for site visit inspections, including travel.  Include cost of items purchased, printing and mailing costs for provider tool kits and other certification materials. Include staff time spent providing technical assistance, monitoring compliance, handling noncompliance issues, and provider sanctions. Include costs for certification administrative reviews.   Include time spent investigating and documenting complaints about providers.  Note:  Refer allegations of unregulated care to the Regional Licensing Office.         

Charge certification-related training and related travel costs to this line.

Charge costs related to subcontracting for certification services to this line.
0831 0833 NA Child Care Certification Fees Collected (Neg) Report all fees collected from certified providers on this line.  Include fees collected for Application/Recertification (if charged by the agency) and provider fees collected for Caregiver Background Checks. Fees are not allocated and must be reported as a negative amount on 0833.  Agencies should not net out fees against expenditures.


Child Care Provider Fraud
CORe Contract Code Direct Cost Line Code County-Allocated Line Code Description Definition and Examples of Allowable Activities
0840 0841 8841 Child Care Fraud Staff time spent on fraud prevention, investigation and enforcement.  Include time spent developing and using error prone profiles, and conducting any special front-end verifications for fraud purposes. 

 Charge fraud training and related travel costs to this line. 

 Charge costs related to subcontracting for fraud services to this line.

Charge all fraud cost to these codes.  DCF will use 0848/8848 to move expenses over contract to Contract 852 monthly

0848 8848 Child Care Fraud Transferred to Contract Code 852

Child Care Benefits
CORe Contract Code Direct Cost Line Code County-Allocated Line Code Description Definition and Examples of Allowable Activities
0856 0856

NA
Child Care Benefits Contract Code 0856 is only to be used when the CARES system cannot process payments.


Updated February 17, 2014
Division of Administrative Services
Content Contact: DWD CORe Team