Reporting Instructions: DCF CORe Code 2142

W-2 Client Fraud Investigation

The W-2 Contract agency is responsible for making referrals of suspected fraud cases to the agency’s fraud investigator. This CORe code is for charging expenses related to the W-2 fraud investigation. The actual cost of the investigation up to a maximum of $500 can be charged for each fraud investigation.

If other programs are involved in the fraud investigation, the agency leading the fraud investigation should contact the other agencies with programs connected to the case in order to arrange a joint fraud investigation. The cost should be divided equally across each program area that has agreed to the joint fraud investigation. The fraud investigation cost allocated to each program should be charged to the appropriate expenditure reporting code as described by each program area.

When asked by another agency, the W-2 Contract agency should agree to a joint fraud investigation unless the potential fraud has no effect on W-2 eligibility. The W-2 Contract agency should not stop or delay a W-2 fraud investigation if another agency does not agree to a joint fraud investigation.

Example 1: The fraud investigation relates to W-2 only.
100% of the cost of the investigation (up to $500) would be charged to this CORe code.

Example 2: The fraud investigation was for a case that had multiple programs and the program areas (agencies) agreed to a joint investigation.
The program areas included FoodShare, Badger Care Plus, Wisconsin Shares, and W-2. The cost of the fraud investigation (that included all four programs) would be divided by four. One fourth (1/4th) of the fraud investigation cost would be charged to this CORe code for the W-2 portion of the cost. One-fourth (1/4th) of the fraud investigation cost would be charged to CORe code 2242 for Private W-2 Contract Agencies who received the funding for CC Eligibility as a W-2 Related Program or to the appropriate CORe code by the county agency with the Administration of Child Care Programs Contract for the CC portion of the cost. The remaining costs for FoodShare and Badger Care Plus would be reported as the Department of Health Services has indicated.

Example 3: The investigation was for a case that had multiple programs.
The program areas included FoodShare, Badger Care Plus, Wisconsin Shares, and W-2. The W-2 Contract agency led the investigation but FoodShare and Badger Care did not agree to a joint fraud investigation. Wisconsin Shares did agree to a joint investigation. The cost of the investigation would be divided by two and reported on the correct Wisconsin Shares and W-2 fraud investigation CORe codes.

The costs reported on this CORe code will be charged against your W-2 Administration funding, CORe contract code 2100, and reimbursed subject to contract limits.

After the end of each Calendar year the Department will increase agencies Administration funding (CORe Contract code 2100) by the amount of their share of the available fraud funding for that year based on actual expenditures reported under this CORe code and CORe code 8142. For CY2010 there is $60,500 available for W-2 Client Fraud Investigations.

Counties:
Costs reported on the County Shared Cost Report are not to be reported on this line code.  Instead, these costs are reported on line code 8142/County Allocated Non-Direct Costs – W-2 Client Fraud Investigation. County agencies may only report Direct W-2 Client Fraud Investigation costs on this CORe code.

Updated February 25, 2014
 Division of Administrative Services
 Content Contact: CORe Team