Reporting Instructions: DCF CORe Code 2109

TANF Eligibility Reporting

TANF Eligibility determination includes the eligibility interview, verifying information, and entering information into CARES at application, when changes are reported, and at review. This does not include work assessment, placement in a W-2 employment position, or case management.

W-2 County Agencies

W-2 County Agencies have the option of (1) continuing to use the eligibility percentages published on the web to calculate the W-2/TANF, Child Care (CC) and IM portions of the agency’s eligibility cost pool; or (2) using a more accurate cost allocation methodology developed and maintained by the agency, e.g., time studies.

The eligibility percentages published on the web are based on recipient counts.

W-2 County Agencies choosing to use the eligibility percentages published on the web must first pool all eligibility costs including W-2 Front End Verification (FEV) costs and excluding Emergency Assistance (EA) Eligibility and Refugee Cash & Medical Assistance (RCMA) Eligibility costs for the month being reported.EA Eligibility costs should be reported on CORe code 2110 (Direct Costs) and/or 8110 (County allocated costs also reported on Shared Cost Report). RCMA Eligibility costs should be reported on CORe code 0133 (Direct Costs) and/or 8133 (County allocated costs also reported on Shared Cost Report). Direct Costs would be a subcontract with a private agency or a dedicated staff person doing only that one program activity. Any and all allocated costs which are also reported on the County Shared Cost Report MUST be reported on the 8xxx CORe codes for reimbursement.

DCF publishes W-2, CC & IM Eligibility Percentages for all balance of state geographic areas and county consortia agencies. These percentages are used to separate out the W-2/TANF, CC, and IM portions of the eligibility cost pool. If the W-2 County agency is not doing the CC Eligibility, the agency can use the W-2 and IM percentages listed on the W-2, CC & IM Eligibility Percentages table to re-calculate the W-2/TANF and IM percentages to use to separate out the W-2/TANF and IM portions of the eligibility cost pool.

The W-2/TANF eligibility costs should be reported on CORe code 8109 and the CC eligibility costs should be reported on CORe code 8203.

Agencies may opt to use the prior month's percentages, but must be consistent in using either current month or prior month data.

W-2 Private Agencies

W-2 Private agencies are required to do one hundred percent (100%) time reporting.

An applicant may request assistance for one or more programs. If the applicant requests assistance for only one program the time spent processing the application (including intake, screening and entering the common demographic information into CARES) and scheduling an appointment with the county worker should be charged to that program (See CORe codes 2204 , RFA – FoodShare Only and 2205 , RFA – Medical Assistance Only). If the one program being requested is W-2 these costs would be included with the eligibility costs charged to this CORe code, 2109.

If the applicant requests assistance for a combination of IM Programs (e.g. FoodShare, Medicaid) and W-2 or the applicant is applying to see which services he/she may qualify for, the costs associated with screening, completing a RFA, and beginning application entry up to the Program Requests page in CARES Worker Web (CWW) or ACPA in CARES including time spent scheduling appointments for eligibility determination should be charged to IM/W-2 Common Intake, CORe Code, 2206.

All W-2 eligibility activity beyond the common demographics should be charged to this CORe Code 2109.

The costs reported on this CORe code (and CORe code (for counties)  8109) will be charged against your W-2 Administration funding, CORe Contract code  2100.


Updated February 25, 2014
 Division of Administrative Services
 Content Contact: DWD CORe Team