WIA & Related Programs Grant-End Reporting
For general guidance on reporting information after a grant has ended, see Correcting CORe Expenditures after the Grant Period has Ended.
What does this mean specifically for WIA-related reporting?
- When you are reporting for a grant that has ended, you must submit the report or cash request
dated for that month. For example, if a grant ended on
06/30/2009, it must be reported on a June 2009 CORe report. For Cash, you can do extended weeks; so your cash requests can be a week 6 or 7 or even 8, if needed. Any
such cash draws for grants should be for activity done before the
grant end date.
- When requesting cash for ongoing grants, submit as a
current month CORe report. For example, if you are requesting cash at the same time
for an ongoing grant and a grant that ended 6/30/09, you will have to
submit 2 reports - one for June for the grant(s) that ended and one for July
for the ongoing grant(s).
- Deadlines for submitting the final report for a grant that has ended are
specified in your contract. If you need additional time to prepare your final CORe report on a grant that
has ended, you may send a request in writing to
Things to Remember
- Unless stated otherwise in the grant agreement, grantees have 60 days to
report final numbers on a grant that has ended. If a grantee would like to
request an extension to report final numbers, then a written request via
email must be submitted to DWD to Nancy Eilks, with a copy to the Local
Program Liaison, 10 days prior to the close out date. The request must
include a brief explanation why the extension is needed. The grantee will be
notified if the close out extension request has been approved or denied.
- Even though 60 days is generally given to close a grant and submit a
final report, the initial FSR report due within the normal 30 days after each
month is still required. For WIA formula funds, this information is needed
to calculate the 80% obligation rate, and for DWD to submit reports to DOL
by the reporting deadline of 45 days after the quarter. This is the
information DOL will also use to calculate obligation and expenditure rates.
- At closeout, final reports must show the following: cash requests must
equal expenditures, unliquidated obligations must be zero, and any program
income revenues must equal program income expenditures. Any remaining
balances will be recaptured by DWD.
A closeout certification form is also required from the grantee for each
grant within 90 day after the end of the grant. The closeout form attests to
the total of the grant expenditures and releases any remaining claims on the
funds. The completed form should be emailed to Nancy Eilks at DWD.
The CORe reports are available for review of
grant activity. Grantees should review these on a regular basis to ensure
reports reflect what the grantee intends and also unspent funds are not